General Information
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Purpose
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Private Use Options Summary (Matrix)
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Relevant To
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Staff
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Related Topics
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Finance, Other (Finance)
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Relevant Dates
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Effective Date
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20 August, 2009
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Date Approved
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20 August, 2009
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Next Review
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20 July, 2012
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Guidelines
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Private Use Options Summary (as at August 2009) | Option 1 Current tiered arrangement | Option 2 Motor Vehicle Costing Method, where all costs are included | Option 3 Cash out deemed cost ($18,000 or $22,000) | Terms and Conditions | Terms and Conditions 1 | Terms and Conditions 2 | Complete Form | Vehicles Owned by The ANU | √ | √ | X | Government Contract Purchase | √ | √ Optional | X | Choice of Car | X Limited to GC tiered vehicle range | √ | √ | Full Private Use | All level 1’s, all level2’s and some level 3’s (as approved) | √ | √ | Restricted Private Use | Some Level 3’s | X | X | Purchased/Serviced, Caltex Card etc Through ANU Fleet | √ | √ | X | Cost model to apply | X | √ | X | Insurance | √ | √ | X | ANU conditions of Private Use Apply | √ | √ | | Approval/Delegation | Holders of HR delegations 3.37,3.38 or 3.39 Continuing Entitlement 4.7 | Holders of HR delegations 3.37,3.38 or 3.39 CFO to Pre Approve any Option 2 requests | Holders of HR delegations 3.37,3.38 or 3.39 | Disposal through UPCO/Pickles | √ | √ | X | Vehicle Change Over | 2 years/40km | 3 years/40km | X | Superannuable | NA to this option | NA to this option | X |
Option 1 | Motor Vehicle from Published list | = Terms and Conditions 1 | Option 2 | Motor Vehicle (not specified on Published list) Costing Model | = Terms and Conditions 2 | Option 3 | Vehicle allowance (cash out) | = Private Use Authorisation Form |
All vehicle purchase requests (with an initial private use entitlement) to Fleet Services must be accompanied by a signed copy of the Private Use Authorisation Form (see forms at Attached Files section below). Before vehicle delivery a completed Terms & Conditions Form must be provided to University Fleet Services.
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Authorisations
Attached Files: