1             The Australian National University (ANU) is a university of international and national significance. It relies on recruiting staff of the highest calibre to advance its core activities. The University provides for travel and removal expenses, including insurance, for academic and general staff recruited from all parts of Australia and from overseas. In some cases, where a post has been advertised only within the Australian Capital Territory (ACT), payment of these expenses may not be available.

Definitions

2             Place of Recruitment - Unless otherwise specified by the approving authority, the place of recruitment is the address to which the letter of offer of appointment is sent, except that Australians appointed from overseas may, on request, use grants for removal expenses to assist in moving to University locations personal effects already stored elsewhere in Australia.

3             Dependants - Dependants who are relocating with the appointee are covered by the terms of this guideline. Dependants include children under 18 years of age and children and other relatives 18 years or over who are wholly or substantially reliant on the appointee for financial support and basic needs. Persons over 18 must also show that they have been reliant on the appointee for a substantial period and that they are more reliant on the appointee than on any other person or source. A person may also be considered a dependant if he/she relies on the appointee for financial support because of a disability.

4             Personal Effects - The grant for removal expenses covers household furniture and personal effects, including the appointee's professional library and specialised equipment relating to the appointee's work at the ANU, together with storage of these goods in Canberra for a period not exceeding thirty days. It is the responsibility of the appointee to ensure that carriage of personal effects complies with Australian customs and quarantine laws.


Travel Costs

5             The University will pay economy class airfares by the cheapest and most direct route from the place of recruitment to Canberra, or other ANU location, together with airport tax and government passenger taxes where applicable. The University will also pay reasonable travel costs to the point of embarkation.

6             The method of payment of these expenses will normally be by reimbursement on production of receipts relating to travel costs. In some cases, payment may be made in advance.

7             Where an appointee and/or dependants elect to travel from the place of recruitment by means other than air, a travel grant of up to the equivalent of an economy class airfare, or vehicle mileage rate in Australia, whichever is the lesser, will be paid on production of receipts.


Removal Grants

8             The level of grant payable for removal expenses, including insurance, varies according to the following categories of travel undertaken by the appointee and dependants.  The recruiting area will set the amount to be granted, within these maxima, on a case-by-case basis, and the relevant amount will be set out in the offer letter. These grants may be used for all expenses relating to the relocation of the appointee and their dependants, including vehicles and pets. Where expenses exceed the relevant maximum set by the University, the appointee must pay the extra expenses.