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Relevant Dates
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Effective Date
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01 January, 2002
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Date Approved
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01 January, 2002
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Next Review
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01 October, 2005
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Principles
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- A policy of the University is a governing principle.
- Staff and students of The Australian National University will have ready access to clear and unambiguous University policies.
- University policies should be developed or revised as set out in Figure 1.
- University policies will:
- be presented in a common format;
- be formally approved following consultation;
- be maintained centrally and be accessible electronically to interested persons;
- be kept current;
- clarify individual officer responsibilities;
- be capable of efficient implementation;
- indicate the significance of the policy for the University as a whole or for relevant members of the University community; and
- be drawn to the attention of relevant members of the university community in a timely manner.
- Policies must:
- be written concisely in plain English and clearly expressed*;
- be easy to follow;
- be applicable University-wide unless otherwise clearly stated.
* A summary of key University policies will be translated into any other languages through which the University provides instruction.
- University policy documents will consist of:
- a standard Cover Sheet;
- a statement of Principles which defines the policy, its scope and specific governing principles;
- a set of Procedures for implementation of the Principles.
If appropriate, a policy document may also have forms attached.
- The Cover Sheet provides the following information:
Title
This is the official title by which the policy is known.
File Number
All policies now have an associated official file in which previous and current versions are maintained, along with relevant correspondence. Previous versions of a policy need to be kept so that University legislation applying at a given point in time can be identified.
Purpose
This provides further information on the scope of the policy and its application.
Relevant to
This entry identifies those members of the University’s community to whom the policy applies. It is to be specified in terms of the University’s standard internal electronic mailing lists, seen at http://its.anu.edu.au/policies/listpol.html. It will be referenced when alerting those members to the range of policies relevant to their position and function in the University. The Delegations Administrator of the University is to be listed as a relevant person on all policies so that the University’s delegations system can be adjusted if necessary following policy revisions.
Responsible Officer
The Responsible Officer is the person responsible for operating and communicating the policy, to whom queries are addressed and who is responsible for policy revisions. The Responsible Officer is also tasked with ensuring the policy is examined no less frequently that biennially to see if and when review is needed.
Introduced
This is the date on which the policy was first put into operation.
Modification History
This field records the dates of all revisions to the policy.
Related Policies
These are policies that should be read in conjunction with the current policy.
Key Words
In a document management system, and in the Web section listing University policies, these keywords will form the basis of electronic searching for policies that cover specific matters of interest.
Relevant Legislation
Some policies have their origin in legislation or have associated Statutes, Rules or Orders of the University. This entry records those documents.
- The statement of Principles:
- lists the principles on which the Policy is based; and
- will change infrequently.
- The Procedures:
sets out steps to follow to comply with policy. They should not impose undue restrictions on staff or student actions or undue burdens of workload (eg reporting) unless there is clear reason to do so.
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Modification History
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This is a new document
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General Information
Authorisation & Contact Information
Related Documents
Attached Files: