Authorisations
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Responsible Officer
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Director Human Resources
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Contact Area
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HR Help Desk
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Relevant Dates
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Effective Date
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19 December, 2009
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Date Approved
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20 January, 2009
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Next Review
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20 January, 2012
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Procedure
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Annual leave entitlements
1. Annual leave is provided for under the ANU Enterprise Agreement and the ANU Staff Leave policy.
General staff
2. General staff, other than casuals, shall be entitled to 20 working days per year (pro-rata) annual leave for each completed 12-month period. Annual leave accruals shall be uncapped. Leave will be calculated on a fortnightly basis from commencement of employment. All unused leave entitlements will be paid out on termination.
3. In addition to the general entitlement in clause 1 above, the following categories of general staff are entitled to additional leave per year accrued on a fortnightly basis as follows:
Category Additional leave
Category | Additional leave | General staff employed at the Siding Spring Observatory, Coonabarabran | 2 days per year | 12 hour security staff | 10 days per year | General staff on permanent or rotating shifts | 5 days per year | General staff employed at Warramunga Seismic Array Unit | 7 days per year | General staff employed at the North Australia Research Unit | 5 days per year |
4. Annual leave accrual of more than 2 years' entitlement will be regarded as excess leave for the purposes of this clause. Where a general staff member has accrued in excess of 2 years' annual leave entitlement, and has not applied for leave which will eliminate the excess, the supervisor will notify the staff member that leave must be taken at a mutually agreed time within the next 6 months. The amount of leave to be taken, which includes that accrued during the notice period, must be sufficient to reduce the general staff member's excess leave to below the 2 years' annual leave entitlement.
Academic staff
5. Academic staff, other than sessional or casual academic staff, shall be entitled to 20 working days per year (pro-rata) annual leave for each completed 12-month period. Annual leave accruals shall be uncapped. Leave will be calculated on a fortnightly basis from commencement of employment. All unused leave entitlements will be paid out on termination.
6. Academic staff will normally be required to take their full yearly annual leave entitlement during December to January each year, unless another period is approved by the delegate and the period is recorded in the University's HR system. In the absence of an alternative period being approved by 1 December each year, the staff member will be rostered on leave for the balance of their current full year's leave entitlement (excluding any previous accrual) from the first working day in the following January and their annual leave balance reduced accordingly.
7. An academic may also have leave approved on the University's HR system to allow them to carry forward one year's accrual to the next calendar year. The dates for such leave may be changed to suit the requirements of the staff member and the work area. The staff member and the supervisor must agree such changes.
Excess academic leave
8. Annual leave accrual of more than of 2 years' entitlement will be regarded as excess leave for the purposes of this clause. Where an academic staff member has accrued in excess of 2 years' annual leave entitlement, and has not applied for leave which will eliminate the excess, the supervisor will notify the staff member that leave must be taken at a mutually agreed time within the next 6 months. The amount of leave to be taken, which includes that accrued during the notice period, must be sufficient to reduce the academic staff member's excess leave to below the 2 years' annual leave entitlement.
Purchasing or cashing out of annual leave
9. A staff member, other than casual, may:
(a) subject to approval by the delegate, purchase extended leave in accordance with University policy including options such as leave purchasing, purchasing leave with leave loading, deferred salary and 48/52 arrangements. Approval for such arrangements, while considering operational requirements,
will not be reasonably withheld;
(b) make an application to the Director - Human Resources to have their annual leave accrual cashed out due to financial hardship; and
(c) if the provisions of (b) above does not suit the circumstances of the staff member, make application to the delegate to have their annual leave cashed out as long as it is in excess of 2 years' entitlement and they apply for and take an equivalent period of annual leave around the same time.
Payments made under this clause are not superannuable nor does the cashed out leave count as service.
Annual leave loading
10. A staff member is entitled to payment of an annual leave loading equal to 17.5% of 20 days' base salary, accruing on a fortnightly basis, except that: - the maximum annual leave loading payable will not exceed the average weekly earnings for all males in the August quarter of the year preceding payment, as published by the Australian Bureau of Statistics;
- a staff member who continues to receive penalty rates, or an associated allowance, while on annual leave will not be eligible for annual leave loading if his or her penalty rate, or allowance rate, is equivalent to, or exceeds, 17.5% of 20 days pay; and
- a staff member who continues to receive penalty rates, or an associated allowance, while on annual leave which is less than 17.5% will be eligible for payment of annual leave loading equivalent to the difference between such rates and 17.5% of 20 days pay.
11. Accrued annual leave loading will be paid in the second pay of each calendar year, and on termination any pro rata balance will be paid.
Leave application process
12. Where practicable, all staff are required to submit an online leave application (HORUS) in advance of the leave being taken.
13. Subject to appropriate notice and operational requirements of the work area, a staff member with sufficient credit should be able to take at least 20 days' annual leave in an unbroken period. Such leave will not be unreasonably refused.
14. Some areas, for example teaching academics and student administrative areas, have operational restrictions on when leave is taken and/or periods during which leave cannot or must be taken.
15. Annual leave cannot be taken in advance of accruals, except in exceptional circumstances to be determined by the delegate. Such circumstances may include the taking of annual leave accruing during a fixed term contract prior to the expiry of the contract. The University will deduct annual leave balance debits from termination pay.
16. Staff on externally funded fixed-term appointments may be required to take accrued leave prior to the expiry of their appointment.
17. A staff member who is ill during a period of annual leave or long service leave, will have leave entitlements re-credited out of their personal leave balance on submission of a medical certificate.
18. A delegate must exercise their delegation to approve a leave application in accordance with the conditions and approval arrangements specified in this procedure.
19. Approval of leave beyond those provided for through this procedure requires approval of the Director -Human Resources or the Vice-Chancellor.
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Modification History
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Updated procedure in line with provisions of the current ANU Enterprise Agreement
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General Information
Related Documents