Policy: Academic statements

Purpose

This policy sets out the University’s principles on Academic statements.

Overview

This policy defines the University’s Academic statements and sets out the principles for their content, issuance and security in order to ensure that the information provided by the University about the academic achievement of individual students and graduates is appropriate, consistent and safeguarded.

Scope

This policy applies across the University.

Definitions

Academic statements – include Graduation Statements, Academic Transcripts, and Testamurs.

Graduation Statement – An Australian Higher Education Graduation Statement (AHEGS), as specified by the Commonwealth describing: the award conferred to the graduate; selected achievements of the graduate; the University and; the Australian higher education system.

My eQuals - My eQuals is an online service that allows universities to issue secure digital records so that the recipients of those records (students and graduates) can access and share them with third parties. My eQuals contains the University’s certified academic statements. [https://www.myequals.edu.au/]

Official Academic Transcript – A record of an individual's academic history at ANU.

Testamur – A certificate representing the conferral of an award.

Unofficial Academic Transcript – A record of an individual's academic history at ANU including supplementary information required to monitor the student’s academic progress and for internal use only.

Policy statement

Principles

Academic statements are issued to students and graduates to communicate their academic achievements with the formal authority of the University, and to celebrate those achievements in the centuries-old traditions of university education.
The University complies with the Higher Education Standards Framework (Threshold Standards) 2021 (the Standards), and other Commonwealth requirements for the content, production, security, recording and issuance of Academic statements.
The University’s Academic statements accurately reflect the achievements of students and graduates, are readily authenticated, and are secured against unauthorised modification through physical and/or electronic measures.
The University issues three Academic statements:

Testamur
Official Academic Transcript (Transcript of Academic Record)
Graduation Statement (Australian Higher Education Graduation Statement)

Other academic records, such as letters of enrolment and results downloaded or printed from student self-service administration systems, have no official status as Academic statements, are not necessarily secured by electronic or physical measures, and are regarded as advisory only.

Information	Printable version (PDF)
Title	Academic statements
Document Type	Policy
Document Number	ANUP_000364
Version
Purpose	This policy sets out the University’s principles on Academic statements.
Audience	Students
Category	Academic
Topic/ SubTopic	Students

Effective Date	5 Apr 2020
Next Review Date	8 Jul 2025

Responsible Officer:	Registrar, Student Administration
Approved By:	Academic Board
Contact Area	Division of Student Administration and Academic Services
Authority:	Higher Education Standards Framework (Threshold Standards) 2021 Australian Qualifications Framework
Delegations	0
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.

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