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Policy: Advances


To inform staff of the principles associated with issuing advances.


An advance is a payment made to staff, students and visitors for future expenses on approved University activities. This policy sets out the principles behind using and acquitting an advance.


This policy applies across the University.

Policy Statement

  1. Advances will only be used where there is no practical alternate payment method.
  2. Advance recipients are required to:
    1. Sign agreed terms and conditions;
    2. Acknowledge receipt of the University funds; and
    3. Acquit advances in the specified timeframe and provide receipts and relevant evidence of the expenses incurred; and
  3. Where an advance is not fully acquitted within the timeframe, the outstanding amount will be treated as a debt to the recipient and the amount owing may give rise to a potential Fringe Benefits Tax (FBT) implication.


Printable version (PDF)
Title Advances
Document Type Policy
Document Number ANUP_000367
Purpose To inform staff of the requirements associated with issuing financial advances
Audience Staff
Category Administrative
Topic/ SubTopic Finance
Effective Date 24 Nov 2022
Next Review Date 24 Nov 2027
Responsible Officer: Chief Financial Officer
Approved By: Vice-Chancellor
Contact Area Finance and Business Services
Authority: Public Governance, Performance and Accountability Act 2013
Delegations 0

Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.