Policy: Policy Governance
- To provide staff and students with high quality policy documents that are easily accessed and readily understood;
- To achieve an improved rate of compliance with legislation and other mandated requirements;
- To enable the University to achieve enhanced efficiency in its operations;
- To provide appropriate quality assurance and monitoring processes and ensure that the policies are being developed, reviewed and updated appropriately on a rolling systematised cycle; and
- To ensure policy documents reflect governance and policy development best practice in higher education and the broader Australian public sector.
Policy document hierarchy
- Policy documents operate within a hierarchy, with the requirement that, documents lower in the hierarchy are consistent with documents higher in the hierarchy.
- The policy document hierarchy for the University is as follows:
- Procedures and Standards
- Local Protocols
- All policy documents are classified into one of only three categories, which are:
- Each policy document is assigned a Responsible Officer, who is responsible for the coordination of development, implementation and review of that policy document.
Content and design
- The content and design of all policy documents is to adhere to the following principles. Policy documents:
- Are principles-based documents, with operational detail incorporated in procedures and guidelines;
- Are consistent with the law and Federal higher education standards;
- Support and are consistent with the University’s functions, values and strategic plan;
- Are produced when there is a clearly demonstrated academic or business need;
- Are relevant and transparent in their purpose and meaning;
- Are developed with regard for the regulatory/administrative burden of implementation on organisational units, groups and individuals across the University;
- Are written and presented clearly and succinctly, provide supporting information as specified by the Policy Governance procedure;
- Are comprehensive, ensuring that any existing informal procedures and approval practices not outlined within a policy document are included; and
- Take a holistic approach incorporating all aspects of a general topic, rather than segregated into multiple policy documents.
Implementation and communication
- An Implementation and Communications Plan is prepared for all policy documents, which is then executed following approval of the policy document by the Approval Authority.
- A Responsible Officer ensures that all policy documents that fall within their responsibility are subject to a major review at least every five years for academic, administrative and governance policy. As forms are not part of the policy hierarchy, though included in the policy library for ease of access, these are subject to review by the Responsible Officer.
- The University maintains a Policy Library, in which all policy documents are recorded.
- Local protocols are regarded as having the equivalent status as a written instruction from a senior manager.
Delegations relevant to this policy
|Printable version (PDF)|
|Purpose||The purpose of this policy is to provide the University with the governance framework for describing, ordering, developing, approving, reviewing and maintaining its policy documents and for ensuring consistency in the development, presentation and dissemination of these documents.|
|Topic/ SubTopic||Governance & Structure|
|Effective Date||30 Jun 2021|
|Next Review Date||30 Jun 2026|
|Responsible Officer:||Director, Corporate Governance and Risk Office|
|Contact Area||Corporate Governance and Risk Office|
Australian National University Act 1991
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.