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Policy: Cash Handling


To inform staff of the requirements for the safe handling of cash received by the University.


Principles for the safe handling of cash by the University.


This Policy applies across the University.

Policy Statement


  1. The University minimises the usage of cash to ensure a safe and efficient working environment. Wherever possible, electronic payment and receipting facilities are used.
  2. The University provides the option for business areas to maintain a petty cash and change floats (cash) in accordance with the Cash Handling procedure.
  3. The nominated custodian of cash is responsible for ensuring:
  1. Physical security of the cash;
  2. Fund are used for University business purposes only; and
  3. Adequate records and receipts are maintained for all payments.
  1. Cash balances are reconciled and replenished every four (4) weeks at a minimum. Balances above AUD 200 require reconciliation and replenishment every two (2) weeks.
  2. The number of staff involved in cash handling are kept to a minimum with no more than three (3) staff members unless a business case is made outlining the reasons for the different arrangement.


Printable version (PDF)
Title Cash handling
Document Type Policy
Document Number ANUP_000382
Purpose To inform staff of the requirements for the safe handling of cash received by the University
Audience Staff
Category Administrative
Topic/ SubTopic Finance - Chart of Accounts
Effective Date 24 Nov 2022
Next Review Date 24 Nov 2027
Responsible Officer: Chief Financial Officer
Approved By: Vice-Chancellor
Contact Area Finance and Business Services
Authority: Australian National University Act 1991
Work Health and Safety (Transport and Delivery of Cash) Code of Practice 2011
Delegations 220

Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.