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Guideline: Higher Degree by Research: Editing of Theses

Purpose

To provide guidelines for editors, whether they are formal supervisors, informal mentors, family or friends or professionals, regarding the extent and nature of help they offer in the editing of research students' theses and dissertations.

Guideline

Background

  1. The Institute of Professional Editors Limited (IPEd) have collaboratively developed an agreed set of guidelines based on the Australian standards for editing practice that provide guidance to students, supervisors and professional editors in how much assistance they should provide to students who have requested help in writing their theses.

Proof-Reading and Editing of Research Theses and Dissertations

  1. Academic supervisors of higher degree by research students provide editorial advice to their students on significant issues but do not undertake editorial changes. This advice is covered in Standards C, D and E of the Australian standards for editing practice and may include:

Standard

Advice

Standard C: Substance and Structure

Nature of academic content and argument in the discipline

Chapter and section structure and headings

Order and balance of content

Referencing style and quality

Standard D: Language and Illustration

Clarity of expression

Voice and tone

Grammar and usage

Spelling and punctuation

Graphs and charts

Standard E: Completeness and Consistency

Detailed spelling check

Form and content of preliminary and end matter

Accuracy and completeness of internal cross-references

Consistent presentation style in the use of fonts, text sizes, numbering schemes

  1. Students may use third parties (professional or otherwise) to assist in preparing their thesis for submission, provided they discuss this with their supervisor and provide the editor with a copy of this guideline before they commence work.
  2. Third party editorial intervention is restricted to:
  1. Standard D
  2. Standard E
  1. Where a third party provides advice on matters of structure (Standard C), only examples should be given, not detailed sets of changes.
  2. Feedback as a result of professional editing or proofreading is provided in a format that encourages consideration of the recommendations of the editor rather than simply acceptance of those recommendations.
  3. Where editorial advice is given, it is acknowledged as per the Submission and Examination of Higher Degree by Research Theses Procedure.

Editorial Services

  1. The Canberra Society of Editors provides:
  1. A directory of editors at http://www.editorscanberra.org/editors/; and
  2. A checklist of available editing services that should be discussed with an editor before commissioning them at http://www.editorscanberra.org/wp-content/uploads/checklist.pdf

Information

Printable version (PDF)
Title Higher Degree by Research: Editing of Theses
Document Type Guideline
Document Number ANUP_000407
Version 9
Purpose To provide guidelines for editors, whether they are formal supervisors, informal mentors, family or friends or professionals, regarding the extent and nature of help they offer in the editing of research students' theses and dissertations.
Audience Staff-Academic-Research, Students-Graduate-Research
Category Academic
Topic/ SubTopic Students
 
Effective Date 1 Jan 2016
Review Date 1 Jan 2019
 
Responsible Officer Dean, Higher Degree Research
Approved By: Pro Vice-Chancellor (Research and Research Training)
Contact Area Office of the Pro Vice-Chancellor (Research and Research Training)
Authority Research Awards Rule 2017