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Policy: Petty cash


To inform staff of petty cash policy.


Principles and delegations for the University’s petty cash policy.


This Policy applies across the University.

Policy Statement


  1. The University provides the option for Business Areas to maintain a petty cash float, subject to compliance with the Petty Cash policy and procedures.
  2. Petty cash is a last resort payment method, due to the cash handling risks. Staff reimbursements or use of the ANU purchase card facility should be utilised in preference to petty cash.
  3. The nominated custodian of a petty cash advance has a responsibility to ensure the physical security of the cash.
  4. The nominated custodian has responsibility to ensure the funds are used for University business purposes only, and adequate records and receipts are held for all payments
  5. The cash advance must be reconciled and replenished at least four weekly, depending on the amount of cash held.

Delegations Relevant to this Policy

000220: Finance Delegation.

000221: Finance Delegation.


Printable version (PDF)
Title Petty cash
Document Type Policy
Document Number ANUP_000436
Version 4
Purpose To inform staff of petty cash policy
Audience Staff
Category Administrative
Topic/ SubTopic Finance - Purchasing
Effective Date 17 Aug 2015
Next Review Date 26 Mar 2021
Responsible Officer: Chief Financial Officer
Approved By: Vice-Chancellor
Contact Area Finance and Business Services
Authority: Public Governance, Performance and Accountability Act 2013
Delegations 0
On 9 April 2021, the ANU Council assigned authority to approve academic policy to the Academic Board.

Related Content

Cash handling
Financial accountability
Petty cash