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Policy: Purchase card

Purpose

To inform users of the University corporate purchasing card facility, and it’s associated obligations.

Overview

This policy outlines the principles for ANU purchase card use.

Scope

This Policy applies across the University.

Policy Statement

  1. The University provides a purchase card facility to enable efficient and secure purchase of goods and services in support of University activities.
  2. Purchase cards can only be provided to a staff member or visiting and honorary appointment (VaHA) who holds a purchasing delegation.
  3. Allocation of a purchase card entails a number of responsibilities for the cardholder, as detailed in the Cardholder Agreement and Purchase Card Procedure.
  4. The purchase card can only be used for legitimate University purchases.
  5. Misuse of the University purchase card facility is a breach of the Code of Conduct – see requirements in the Code of Conduct to comply with the general duties specified in the Public Governance, Performance & Accountability Act 2013 (Cth). A breach of the Code of Conduct may result in disciplinary action, including the possible termination of an official’s position. The cardholder will also be responsible for all charges incurred.

Delegations Relevant to this Policy

  • 000220: Finance Delegation: Authority to purchase goods and services (including the signing of related purchasing contracts) within budget limit.

Information

Printable version (PDF)
Title Purchase card
Document Type Policy
Document Number ANUP_000448
Version 7
Purpose To inform users of the University corporate purchasing card facility, and it’s associated obligations.
Audience Staff, Students, Affiliates
Category Administrative
Topic/ SubTopic Finance - Purchasing
 
Effective Date 31 May 2017
Review Date 31 May 2020
 
Responsible Officer Chief Financial Officer
Approved By: Vice-Chancellor
Contact Area Finance and Business Services
Authority Public Governance, Performance and Accountability Act 2013