Policy: Research and non-research funds management
Use of funds
- Funds are used and managed for a proper purpose, that is, they are used and managed in a manner that is considered efficient, effective, economical and ethical.
- Funds are expended on goods and services for approved purposes. All tendering and procurement activity, including the use of University preferred suppliers, are to be compliant with the University procurement policy, procedure and related purchasing policies and procedures.
- Funds tied to particular purposes are used only in alignment with the specified purpose.
- All research funds are properly documented and accurately recorded in the University’s Research Information Enterprise System (ARIES), Financial Information Management System (ES Financials) and other endorsed University systems, e.g. Electronic Records Management System (ERMS) for completeness and accessibility.
- All non-research funds are properly documented and accurately recorded in ARIES, ES Financials and other endorsed University systems, e.g. ERMS. Note the following exceptions for recording in ARIES are:
- Non research grants and contracts where all revenue will be received and services delivered in the same year, by end of 31 December;
- Internally funded grants and contracts;
- Non-Research grants and contracts with a total contract value below $150,000.00 (GST Exclusive); and
- Commercial Rental Arrangements.
- Only an authorised financial delegate signs a financial acquittal or financial statement of funds to a granting body on behalf of the University in accordance with the University Delegations of Authority policy.
- Consistent with the Code of Conduct, all University staff, students and affiliates act in an ethical and honest manner in all aspects of procurement and financial expenditure involving funds.
- The University manages funds in accordance with relevant laws and Australian Accounting Standards. Financial reporting is based on the transactions recorded in and provided from the University’s Financial Information Management System (ES Financials).
- The University manages gift funds in accordance with the Gift Fund Governance and Gift Acceptance procedures.
- All funds held and managed within the University are auditable and reportable in accordance with the contractual and accountability obligations required by fund providers.
|Printable version (PDF)|
|Title||Research and Non-Research Funds Management policy|
|Purpose||The Research and Non-Research Funds Management policy sets the governing principles for financially managing internal and external funds for ANU research and non-research activities.|
|Topic/ SubTopic||Finance - Payments|
|Effective Date||18 Dec 2019|
|Next Review Date||16 Dec 2024|
|Responsible Officer:||Chief Financial Officer|
|Contact Area||Finance and Business Services|
Australian National University Act 1991
Public Governance, Performance and Accountability Act 2013
Australian National University (ANU Foundation) Statute 2018
|Delegations||326, 327, 328, 329, 330|
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.