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Policy: Vendor

Purpose

To ensure accurate vendor records.

Overview

Principles for vendor record management.

Scope

This Policy applies across the University.

Policy statement

Principles

  1. The security and integrity of vendor records is fundamental to financial accountability.
  2. A vendor will be assigned a unique file identifier by the University Financial System to store the name of the supplier, ABN, payment address and payment information such as bank details
  3. Vendor maintenance (including establishment of new vendors and changes to existing vendor records) is undertaken centrally by Finance and Business Services.
  4. The processes of vendor create and vendor approval shall be segregated.
  5. It is the responsibility of the ANU Officer undertaking the procurement to ensure the correct details are submitted to Finance and Business Services for creation/amendment of vendor records.

Information

Printable version (PDF)
Title Vendor
Document Type Policy
Document Number ANUP_000481
Version 4
Purpose To ensure accurate vendor records
Audience Staff
Category Administrative
Topic/ SubTopic Finance - Reporting
 
Effective Date 6 Mar 2011
Review Date 1 Jan 2014
 
Responsible Officer Chief Financial Officer
Approved By: Vice-Chancellor
Contact Area Finance and Business Services
Authority Public Governance, Performance and Accountability Rule 2014

Related Content

Policy
Procurement
Procedures
Vendors
Procurement
Forms
Vendor - create/amend