Policy: Vendor

Purpose

To ensure accurate vendor records.

Principles for vendor record management.

This Policy applies across the University.

The security and integrity of vendor records is fundamental to financial accountability.
A vendor will be assigned a unique file identifier by the University Financial System to store the name of the supplier, ABN, payment address and payment information such as bank details
Vendor maintenance (including establishment of new vendors and changes to existing vendor records) is undertaken centrally by Finance and Business Services.
The processes of vendor create and vendor approval shall be segregated.
It is the responsibility of the ANU Officer undertaking the procurement to ensure the correct details are submitted to Finance and Business Services for creation/amendment of vendor records.

Information	Printable version (PDF)
Title	Vendor
Document Type	Policy
Document Number	ANUP_000481
Version	4
Purpose	To ensure accurate vendor records
Audience	Staff
Category	Administrative
Topic/ SubTopic	Finance - Reporting

Effective Date	1 Sep 2020
Review Date	1 Sep 2025

Responsible Officer:	Chief Financial Officer
Approved By:	Vice-Chancellor
Contact Area	Finance and Business Services
Authority:	Public Governance, Performance and Accountability Act 2013 Public Governance, Performance and Accountability Rule 2014
Delegations	0
On 9 April 2021, the ANU Council assigned authority to approve academic policy to the Academic Board.