Procedure: Paid outside work – the 52 day rule
- Approval for outside work must be in place before commencing. The table below sets out the approval delegate and records required.
Type of outside work
Delegate for approval
Outside work with no connection to ANU employment
Outside work activities commonly related to academia
Per Policy: External Project funding and agreements’ and ‘Procedure: External project funding and agreements’
Appropriate Delegate under Delegation 194
Outside Work approval form signed by Delegate and evidence of professional indemnity insurance (if not processed through ANUE).
Appropriate Delegate under Delegation 194
Outside Work approval form signed by Delegate and evidence of professional indemnity insurance
- The Delegate must only approve Outside Work when they have considered, and be satisfied that:
- The proposed Outside Work is appropriately classified per the Policy: Paid outside work - the 52 day rule;
- The proposed Outside Work would not constitute or take priority over the staff member’s regular duties;
- The proposed Outside Work does not have the potential to damage the reputation of the University;
- All potential personal and institutional risks have been considered and documented;
- All interests relating to the proposed Outside Work have been declared, and any conflicts of interest identified, documented and managed appropriately in line with University policy. Appropriate management may mean not approving the Outside Work request;
- All relevant approvals for undertaking work for an overseas organisation have been given;
- When applicable, the proposed Outside Work does not exceed the staff member’s 52 days (pro-rata) per annum allowance;
- Appropriate records and approvals are in place; and
- When required, appropriate professional indemnity insurance is in place.
- Existing outside work agreements must be reviewed and renewed when there are significant changes made or every three years, whatever happens earlier.
- Records of approved Outside Work and relevant attachments (conflict of interest management plan, evidence of professional liability insurance etc) must be kept and provided upon request.
- Only University Consultancies should be receipted by the University. All other types of outside work must be receipted privately, and may then be donated to the University if desired. These include:
- Outside work with no connection to ANU employment
- Outside work activities commonly related to academia
- Personal consultancies
- Professional practice
Process – paid outside work managed through ANU Enterprise
- The recommended approach to carry out a Personal is through ANU Enterprise.
- Having secured appropriate Delegate approval, contact the Outside Work team at ANU Enterprise who will:
- Respond to your enquiry within one working day;
- Provide you with a contract manager within three working days;
- Provide you with professional indemnity insurance;
- Manage the invoicing for the work, and guarantee payment;
- Provide template contracts and advise on appropriate commercial rates;
- Ensure reporting of any related party transactions as required by the Policy.
Process – University Consultancy managed outside ANU Enterprise
- To carry out a University Consultancy outside of ANU Enterprise:
- Secure appropriate delegate approval;
- Work with local College to manage the process and get appropriate agreements in place;
- Undertake the work in line with the agreement in place.
Process – Personal Consultancy and Professional Practice managed outside ANU Enterprise
- To carry out a Personal Consultancy and Professional Practice outside of ANU Enterprise:
- Ensure appropriate professional indemnity insurance is in place and evidence is provided to Delegate;
- Ensure appropriate agreements are in place; and
- Undertake the work in the agreed time.
|Printable version (PDF)|
|Title||Paid outside work – the 52 day rule|
|Purpose||To establish the framework for ANU staff undertaking consultancies and professional activities as paid outside work.|
|Topic/ SubTopic||Research - Grants & Consultancies|
|Effective Date||28 Oct 2022|
|Next Review Date||28 Oct 2027|
|Responsible Officer:||Chief, Research and Innovation services|
|Approved By:||Deputy Vice-Chancellor (Research and Innovation)|
|Contact Area||Research Services|
Australian National University Act 1991
Public Governance, Performance and Accountability Act 2013
Public Governance, Performance and Accountability Rule 2014
ANU Enterprise Agreement 2017 – 2021
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.