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This policy document is currently under review to reflect The Australian National University Enterprise Agreement 2023-2026, which came into effect on 5 December 2023. Until this has been reviewed, the new Enterprise Agreement will take precedence over the provisions outlined in this document.

Procedure: Prior service recognition


To inform staff of the procedures involved in the recognition of prior service.


  1. The Australian National University (ANU) may recognise previous continuous employment with another Australian university or university body or an approved authority as specified in the Long Service Leave (Commonwealth Employees) Act 1976 for the purposes of long service leave and sick leave provided that any break in service between previous employment and commencement at this University does not exceed twelve months.
  2. Recognition of prior service for the purposes of sick leave will be under exceptional circumstances, and will require Chief People Officer approval.
  3. If an employee is eligible to be paid out long service leave with their previous employer (the eligibility period for most institutions is ten years) this University will not accept the transfer of any long service leave balances. In this case the previous employer must pay out the long service leave on termination.
  4. For recognition of service with a previous qualifying employer by ANU:
  • forward the Statement of Service form (HR33) to your previous employer. If you have more than one previous employer, you may require more than one form; and
  • when the completed form is returned from your previous employer, forward the form to Shared Services Division, Chancelry 10A. Do this only when all previous employers have returned the required information.
  1. For recognition of previous service at ANU by ANU:
  • email; and
  • request that your previous service with ANU be recognised for long service leave purposes (providing that a break of not more than 12 months as interrupted service periods).
  1. The Shared Services Division will:
  • validate the information on the form;
  • assess your eligibility for recognition of prior service; and
  • advise you, in writing, of the outcome and of your new leave balances if prior service has been recognised.
  1. Should you require a statement of service with ANU to take with you to a new employer:
  • email;
  • request a statement of service for long service and sick leave purposes, providing your postal address; and
  • the statement will be mailed to your postal address for you to forward to your new employer.


Printable version (PDF)
Title Prior service recognition (under review)
Document Type Procedure
Document Number ANUP_000545
Purpose To inform staff of the procedures involved in the recognition of prior service.
Audience Staff, Prospective Staff
Category Administrative
Topic/ SubTopic Staff - Remuneration & Benefits
Effective Date 18 Nov 2022
Next Review Date 30 Jun 2024
Responsible Officer: Chief People Officer
Approved By: Chief Operating Officer
Contact Area Human Resources Division
Authority: The Australian National University Enterprise Agreement 2023-2026
Long Service Leave (Commonwealth Employees) Act 1976
Delegations 0

Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.

Related Content

Staff leave
Personal leave
Long service leave
Statement of service