Procedure: Study leave for professional staff
- Study leave for professional staff is provided for under the ANU Enterprise Agreement and the Staff Leave policy.
- The provisions for study leave are outlined in the table below:
Entitlements & accruals
Up to 2 weeks per calendar year for residential study for approved distance education course.
Where the residential course exceeds 2 weeks, the delegate may approve additional leave.
0.5 day for each final exam in addition to actual time of examination.
2 days prior to exam period in addition to actual time of examination.
For distance education exams.
Trainee technical officer
Up to 12 hours per week to attend classes and examinations.
May be required to make up no more than 4 hours, by work outside normal working hours, subject to the requirements of the work area.
Trainees -Australian Qualifications Framework (AQF) Level 1 or above
As prescribed by the training authority
As per the relevant apprenticeship scheme
- For trainee technical officers, the University will pay compulsory course fees (excluding fees for amenities, student unions and costs of textbooks and equipment), and provide on-the-job training relevant to the needs of the University and, as far as practicable, coordinated with the prescribed course.
- For professional staff other than trainee technical officers, the delegate may approve reimbursement of tuition fees (pro rata for part time staff), in accordance with clause 8 through 11 below.
- A staff member undertaking an approved course will be eligible to be paid study leave where classes and examinations are not available outside normal working hours. Applications for approval of a course should be made to the delegate. The application should include a copy of the official timetable as well as details of the classes/residential sessions that the staff member proposes to attend.
- In determining whether or not to approve the course the Delegate will take into account:
- The operational requirements of the local work area;
- The wider University context;
- The training and development needs of the individual;
- The potential for improvements to the work performance of the staff member; and
- Whether the staff member has previously attempted and failed the study course/subject.
- Applications from Indigenous staff should also be considered in the light of the Career Development policy and the objectives and targets contained in the ANU Reconciliation Action Plan and applicable Indigenous employment strategies which aim to improve the attraction and retention of Indigenous staff.
- If the delegate approves the course, the staff member should submit an online leave application.
- A delegate must exercise their delegation to approve a leave application in accordance with the conditions and approval arrangements specified in this procedure.
- Approval of leave beyond those provided for through this procedure requires approval of the Director, Human Resources or the Vice-Chancellor.
- Tuition fees means those fees paid directly to the educational institution in relation to the course and do not include student contribution amounts payable by students enrolled in a Commonwealth supported place or those by FEE-HELP students, or any general purpose fees.
- The delegate may approve the reimbursement of tuition fees upon the successful completion of an approved course. The amount to be reimbursed will be determined by the delegate.
- Applications for reimbursement of tuition fees should be made in writing to the delegate. The application should include copies of the relevant receipts as well as evidence of successful completion of the course.
- Where reimbursement has been approved, the University and the staff member will enter into an agreement regarding the terms and conditions attached to the reimbursement. The agreement may include a requirement that the staff member continue in employment with the University for a given period of time after completion of the course (or repay the cost of tuition if they leave the University).
- Periods of absence from the staff member's normal place of work to undertake an approved course of study are deemed to be periods at work for the purposes of workers compensation.
Delegations relevant to this procedure
- 000183: Approve leave of absence of general and academic staff
- 000220: Purchase goods and services (including the signing of related purchasing contracts) within budget limit in one transaction or series of transactions (excluding GST)
|Printable version (PDF)|
|Title||Study leave for professional staff|
|Purpose||To outline the procedure for staff applying for and taking study leave.|
|Topic/ SubTopic||Staff - Leave & Absences|
|Effective Date||7 Aug 2018|
|Next Review Date||30 Jun 2024|
|Responsible Officer:||Chief People Officer|
|Approved By:||Chief Operating Officer|
|Contact Area||Human Resources Division|
ANU Enterprise Agreement 2017 – 2021
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.