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Procedure: Student reservist support

Purpose

To detail the process for special consideration to be granted to students in the Defence Reserves with regard to attendance, availability of study materials, assessment requirements and refund of fees.

Procedure

Attendance at compulsory and non-compulsory training

  1. A student who is a volunteer member of the Defence Reserves and is required in that capacity to attend one or more compulsory camps of continuous training in a year and occasionally a non-compulsory camp or course, may apply for special consideration with regard to attendance and assessment requirements.
  2. The student provides a statement signed by an authorised officer of the Defence Reserves detailing the times when attendance at the camp or training course is to take place to the Associate Dean of the relevant College(s).
  3. The Associate Dean ensures the Course Conveners for the courses being undertaken by the student are notified of:
  1. The student’s details;
  2. The time period of the student’s approved absence;
  3. The requirement under the Defence Reserve Service (Protection) Act 2001 and this procedure to make reasonable adjustments for the student during the period of the approved absence.
  1. The Course Convener arranges to provide learning materials in alternative formats if the student is unable to attend face-to-face classes during Reserve activity, where possible.
  2. A student may apply to the Course Convener for additional time to complete assessment requirements, or a variation to the due date for submission of an assessment task on the grounds of being required to attend Defence Reserves training. Such requests during term time are submitted in writing to the Delegated Authority. During official examination periods applications are submitted on the Application for Deferred Examination(s) form.
  3. A student may apply to the Delegated Authority for special consideration in official examinations on the grounds of being required to attend Defence Reserves training. Such requests are submitted on the Application for Special Consideration form.
  4. Special Consideration approved by the Delegated Authority in the above clause may include the granting of a deferred examination.
  5. Where a Defence Reserve service commitment impacts negatively upon a student’s attendance and assessment performance the student may apply for a Late Withdrawal from their course(s). Requests are submitted within 12 months of the study period, and appropriate supporting documentation is provided. For the purposes of a request for Late Withdrawal, the act of volunteering for Defence Reserves does not mean that a student had control over the activities they were required to complete as part of the Defence Reserves.

Full-time service

  1. A student Reservist who is called upon for full-time service (e.g. as part of a peacekeeping or humanitarian aid operation) provides the Delegated Authority with a statement signed by an authorised officer of the Defence Reserves detailing the expected duration of the call to service.
  2. The Delegated Authority ensures that the Course Convener for the courses being undertaken by the student are notified of:
  1. The student’s details;
  2. The time period of the student’s approved absence;
  3. The requirement under the Defence Reserve Support (Protection) Act 2001 and this procedure to make reasonable adjustments for the student during the period of the approved absence.
  1. Where a student Reservist is forced to defer or withdraw from study in order to undertake full-time service, the University processes a remission of the student's HECS-HELP or FEE-HELP debt for the relevant courses, if the withdrawal occurs after the HECS Census date. Such requests are submitted on the Application for Late Withdrawal form within 12 months of the study period
  2. If a student is enrolled in a full fee-paying course and is forced to withdraw in order to undertake full-time service, the University refunds the student's fees for the relevant courses, if the withdrawal occurs after the census date. Such requests are submitted on the Application for Late Withdrawal form within 12 months of the study period.

Information

Printable version (PDF)
Title Student reservist support
Document Type Procedure
Document Number ANUP_000596
Version 4
Purpose To detail the process for special consideration to be granted to students in the Defence Reserves with regard to attendance, availability of study materials, assessment requirements and refund of fees.
Audience Students
Category Academic
Topic/ SubTopic Students - Assessment, Academic Progress & Appeals
 
Effective Date 11 Dec 2015
Review Date 11 Dec 2018
 
Responsible Officer Registrar, Student Administration
Approved By: Deputy Vice-Chancellor (Academic)
Contact Area Division of Student Administration
Authority Defence Services (Protection) Act 2001

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