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Procedure: Transfer between registered providers (release letter)

Purpose

To ensure the University complies with the Education Services for Overseas Students Act 2000 and the requirements of Standard 7 of the National Code of Practice 2018 for administering requests from international students holding a student visa seeking a transfer between registered providers.

Procedure

Students seeking to transfer from ANU

  1. Students seeking to leave ANU within 6 months of commencing their principal program of study need to be released from ANU in order to enrol at another registered education provider. To apply to be released, students submit the following documentation to the Academic Standards and Quality Office (ASQO) via email policy.regs@anu.edu.au:
  1. Valid Offer Letter from another registered education provider;
  2. Original current visa and passport;
  3. Current Australian address;
  4. Current email address;
  5. A statement as to why they no longer wish to study at ANU;
  6. Evidence that the principal program at ANU is academically unsuitable (including evidence of how the new program is academically suitable), or that compassionate or compelling reasons for the transfer exist;
  7. If the student is under 18, written confirmation that the student's parent or legal guardian supports the transfer, or that the new registered education provider will accept responsibility for approving the student's accommodation, support and general welfare as per Standard 5 of the National Code of Practice 2018;
  1. The Academic Standards and Quality Office assess the release request.
  2. The criteria for approval are that the student presents a valid offer letter from another registered provider and demonstrates that:
  1. The student is in receipt of a packaged eCoE and has not met the entry requirements for the principal program; or
  2. The principal program at ANU is academically unsuitable; or
  3. Compassionate or compelling reasons for the transfer exist.
  1. A request is not approved where there are reasonable grounds for refusal, including (but not limited to):
  1. where the transfer is considered detrimental to the student’s personal and/or academic welfare, including where the transfer jeopardises a student's progress through a package of programs, or the student requires or has access to particular support services that are not delivered by the receiving provider or accessible by the student following the transfer;
  2. Where the primary reason for the request is based on a personal preference, such as wishing to experience living in another city in Australia, or wishing to live and/or study with friends enrolled at another registered provider – unless the student demonstrates that refusal would involve significant social and/or academic detriment;
  3. Where the primary reason for the request is that the program in which the student is enrolled does not met their expectations or requirements and the University offers an alternative program that meets the stated requirements;
  4. Where the student has not made a genuine attempt to participate in the program to which the student has been granted admission (including a pre-university program);
  5. Where the University forms the view that the student is trying to avoid being reported to the Department of Immigration and Border Projection (DIBP) for failure to meet the University’s attendance or academic progress requirements;
  6. Where the student has an outstanding debt to the University.
  1. The outcome of the request is advised to the student within 10 working days of lodgement of the complete application.
  2. Students who are successful in their application to be released are advised by ASQO when their eCoE from ANU has been cancelled.
  3. If a request is unsuccessful ASQO notifies the student in writing of the reason(s) for the decision along with information on appeal rights in accordance with Standard 7 of the National Code 2018.
  4. After students receive this notification they contact the Department of Immigration and Border Protection to seek advice on whether a new visa is required.
  5. ASQO place all requests from students for a release and the assessment of, and decision regarding, the request on the student's electronic file.

Students seeking to transfer to ANU

  1. Students seeking to transfer to ANU within 6 months of commencing their principal program of study are issued with an eCoE if:
  1. The original registered provider ceases to be registered or the program in which the student is enrolled ceases to be registered; or
  2. The original registered provider provides a release for the student on the Provider Registration and International Student Management System (PRISMS); or
  3. The original registered provider has a sanction imposed on its registration by the Australian Government or state or territory government that prevents the student from continuing his or her principal program; or
  4. Any government sponsor of the student considers the change to be in the student's best interest and has provided written support for that change; and
  5. If the student is under the age of 18, there is written evidence that the student's parent or legal guardian supports the transfer and ANU has put arrangements in place for approving a student's accommodation, support and general welfare arrangements as per Standard 5 of the National Code of Practice 2007.

Appeals

  1. Within 20 working days after being notified of the decision not to issue a release letter, a student may lodge a written appeal addressed to the Assistant Registrar, Division of Student Administration, addressing the reason(s) for the decision not to provide a release letter.
  2. The appeal is submitted to appeals@anu.edu.au, in person at Student Central (Building X-005), or by mail to:

Assistant Registrar, Division of Student Administration

Building X-005

The Australian National University

Canberra ACT 2601 Australia

  1. The Assistant Registrar considers the request and advises the student of the outcome within 7 working days of the decision being made.
  2. Within 20 working days after the decision of the Assistant Registrar being notified to the student, a student may lodge an appeal to the Registrar, Division of Student Administration on procedural grounds only.
  3. The appeal is submitted to appeals@anu.edu.au, in person at Student Central (Building X-005), or by mail to:

Registrar, Division of Student Administration

Building X-005

The Australian National University

Canberra ACT 2601 Australia

  1. The Registrar advises the student of the outcome of the procedural appeal within 7 working days of a decision being made.
  2. The decision of the Registrar is final.

Information

Printable version (PDF)
Title Transfer between registered providers (release letter)
Document Type Procedure
Document Number ANUP_000602
Version 5
Purpose To ensure the University complies with the Education Services for Overseas Students Act 2000 and the requirements of Standard 7 of the National Code of Practice 2018 for administering requests from international students holding a student visa seeking a transfer between registered providers.
Audience Students, Staff
Category Academic
Topic/ SubTopic Students
 
Effective Date 1 Jan 2018
Review Date 11 Dec 2018
 
Responsible Officer Registrar, Student Administration
Approved By: Deputy Vice-Chancellor (Academic)
Contact Area Division of Student Administration
Authority Education Services for Overseas Students Act 2000
National Code of Practice for Providers of Education and Training to Overseas Students 2018
Higher Education Standards Framework (Threshold Standards) 2015
Australian Qualifications Framework