Procedure: Individual Contractors

Purpose

To inform staff of the University’s procedure on engaging individual contractors to provide services to the University.

Any individual (other than Medical Practitioners and Barristers) providing teaching/lecturing services for more than five (5) days during any one calendar year is engaged as an ANU employee.
An Employee/Contractor Checklist is completed where the University is considering paying an individual to provide a service.
An authorised delegate:
1. does not approve a payment to an individual for a service, where the Employee/Contractor Checklist indicates the individual should be treated as an employee; and
2. considers other alternative service providers/methods of engagement, prior to engaging an individual as a contractor.
Where a decision is made to engage an individual as a contractor to provide a service to the University, an authorised delegate ensures that a written contract is entered into where:
1. the work is done in Australia, and the individual is paid more than AUD 2,000 in any one calendar year by the University; or
2. the work is undertaken in a country other than Australia, and the individual will be paid more than AUD 5,000 in any one calendar year by the University.

Alternative services providers refer to non-individuals such as companies, partnerships, trusts who offer a similar service to the proposed individual contractor.
Alternative methods of engagement refer to lower risk options for procuring the services of individuals including:

Option	Details
Contract with an individual’s home institution/employer where possible.	If an individual’s presence at the University is sanctioned by another institution, the University is required to enter into a contract the institution.
Change the employment relationship by engaging as an employee.	The individual is covered by University insurance program and provides a mechanism for administering superannuation guarantee obligations.
Refer individual to a labour hire firm and engage the individual through the firm	The labour hire firm is liable for superannuation, taxation and workers compensation obligations. University business areas ensure that the labour hire firm provides appropriate insurance cover.

In all other circumstances, a contract can be entered into at the discretion of the delegate, adhering to the authorised delegate’s delegations as reflected in the University’s Delegations Framework.

000220: Finance Delegation: Purchase goods and services (including the signing of related purchasing contracts) within budget limit in one transaction or series of transactions (excluding GST).

Information	Printable version (PDF)
Title	Individual Contractors
Document Type	Procedure
Document Number	ANUP_000649
Version	10
Purpose	To inform staff of the University’s stance on engaging individual contractors to provide services to the University.
Audience	Staff
Category	Administrative
Topic/ SubTopic	Finance - Purchasing

Effective Date	25 Aug 2022
Next Review Date	25 Aug 2027

Responsible Officer:	Chief Financial Officer
Approved By:	Chief Operating Officer
Contact Area	Finance and Business Services
Authority:	Public Governance, Performance and Accountability Act 2013 Public Governance, Performance and Accountability Rule 2014
Delegations	0
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.