Procedure: Vendors
Purpose
To ensure accurate vendor records.
Procedure
Purchasing
- Staff undertaking procurement activities have a responsibility to confirm vendor details and to ensure the purchase complies with University Purchasing Policy.
Payment Terms
- The default payment terms for the University are 21 days from the invoice date. A request to change the payment terms from the default must be accompanied by a valid reason and will be considered by Senior Manager, Financial Operations on a case by case basis.
Bank Account Details
- If the bank account details cannot be verified against independent documentation the default payment option for the vendor will be set to cheque.
Vendor Address
- In accordance with ATO requirements, ANU requires full address details for all vendors. No new vendors will be created with ANU as the address unless they are a commercial entity on campus, have a personal post box at the LPO (Local Post Office) or live in a Hall of Residence.
Payments to Employees, Students and Persons of Interest
- Vendor records for Employees, Students and Persons of Interest shall be established using the Get Employee/student function.
- Bank details for employees and students should be updated on the respective (HR/Student) system.
- Persons of Interest will default to a payment method of cheque. A separate request (including independent documentation) to add the bank account details should be emailed to vendor.maintenance@anu.edu.au
Further guidance:
- Detailed guidance in relation to vendors is available on the Finance and Business Services Website.
Information |
Printable version (PDF) |
| Title | Vendors |
| Document Type | Procedure |
| Document Number | ANUP_000651 |
| Version | 2 |
| Purpose | To ensure accurate vendor records. |
| Audience | Staff |
| Category | Administrative |
| Topic/ SubTopic | Finance - Chart of Accounts |
| Effective Date | 3 Mar 2011 |
| Review Date | 1 Jan 2014 |
| Responsible Officer | Chief Financial Officer |
| Approved By: | Chief Operating Officer |
| Contact Area | Finance and Business Services |
| Authority | |
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