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Procedure: Staff access to personnel records


To inform staff of the process of accessing their personal records.


  1. The University provides access for current and former staff to their personal records at no charge.
  2. Requests to access personnel files are made to the Director - Human Resources by email to
  3. Access for current staff is provided under the supervision of the Director - Human Resources or nominee. Current staff may not apply for access to their personnel records under the FOI Act without first seeking access under this procedure which provides for administrative access.
  4. Access for former staff is managed as an FOI request.


Printable version (PDF)
Title Staff access to personnel records
Document Type Procedure
Document Number ANUP_000666
Purpose To inform staff of the process of accessing their personal records.
Audience Staff
Category Administrative
Topic/ SubTopic Information Management - Records & Archives
Effective Date 14 Jan 2020
Next Review Date 13 Jan 2025
Responsible Officer: University Librarian and Director, Scholarly Information Services
Approved By: Vice-Chancellor
Contact Area Library, Archives and University Records
Authority: Archives Act 1983
Freedom of Information Act 1982
Delegations 398, 399

Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.