Procedure: Procurement Probity
Purpose
To inform staff of the probity framework for purchasing goods and services with University funds.
Procedure
Conflict of interest
- Staff involved in University purchasing activities disclose all actual or perceived conflict of interest arising from purchasing activities in accordance with the University’s Disclosure of Interest policy.
- Particular attention is given where potential suppliers:
- are current or past employee(s) of the University; and/or
- have a personal relationship with any ANU employees involved in the procurement process.
- University staff must:
- not seek to benefit from practices that are dishonest, unethical or unsafe;
- not accept any form of entertainment or gifts from respondents during a procurement process; and
- avoid all situations that could give rise to a conflict of interest, either real or perceived.
- Where a conflict of interest, either real or perceived, has been identified, the authorised delegate contacts the Corporate Governance & Risk Office (CGRO) to undertake an independent risk assessment.
Fair dealing requirements for major procurements
- The authorised delegate is responsible for ensuring the University:
- gives all tenderers the opportunity to make an offer on the same terms;
- does not provide misleading information;
- identifies and addresses any actual or perceived conflict of interest arising as a result of the tender process; and
- conducts the tender process confidentiality.
- The appointed evaluation panel is responsible for ensuring the University:
- assesses offers fairly and consistently and in accordance with the criteria in the request documentation; and
- adheres to the published conditions of the request documentation, particularly in regard to the evaluation process.
Probity advice/risk assessment
- If the tender process relates to a major procurement, i.e. procurement activity of AUD 250,000 or greater in value, a full risk assessment is undertaken in accordance with the University’s Risk Management policy and consideration is given to the appointment of an independent probity advisor in consultation with CGRO.
Documentation
- A Probity Plan is completed for all major procurements.
Information |
Printable version (PDF) |
| Title | Procurement probity |
| Document Type | Procedure |
| Document Number | ANUP_000680 |
| Version | |
| Purpose | To inform staff of the probity framework for purchasing goods and services with University funds |
| Audience | Staff |
| Category | Administrative |
| Topic/ SubTopic | Finance - Purchasing |
| Effective Date | 27 Sep 2022 |
| Next Review Date | 27 Sep 2027 |
| Responsible Officer: | Chief Financial Officer |
| Approved By: | Vice-Chancellor |
| Contact Area | Finance and Business Services |
| Authority: |
Public Governance, Performance and Accountability Act 2013 Australian National University Act 1991 |
| Delegations | 000462, 000240 |
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Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU,
see ANU recordkeeping
and Policy: Records and archives management.
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