Procedure: Procurement Probity
To inform staff of the probity framework for purchasing goods and services with University funds.
Conflict of interest
- Staff involved in University purchasing activities disclose all actual or perceived conflict of interest arising from purchasing activities in accordance with the University’s Conflict of Interest and Commitment policy.
- Particular attention is given where potential suppliers:
- are current or past employee(s) of the University; and/or
- have a personal relationship with any ANU employees involved in the procurement process.
- University staff must:
- not seek to benefit from practices that are dishonest, unethical or unsafe;
- not accept any form of entertainment or gifts from respondents during a procurement process; and
- avoid all situations that could give rise to a conflict of interest, either real or perceived.
- Where a conflict of interest, either real or perceived, has been identified, the authorised delegate contacts the Corporate Governance & Risk Office (CGRO) to undertake an independent risk assessment.
Fair dealing requirements for major procurements
- The authorised delegate is responsible for ensuring the University:
- gives all tenderers the opportunity to make an offer on the same terms;
- does not provide misleading information;
- identifies and addresses any actual or perceived conflict of interest arising as a result of the tender process; and
- conducts the tender process confidentiality.
- The appointed evaluation panel is responsible for ensuring the University:
- assesses offers fairly and consistently and in accordance with the criteria in the request documentation; and
- adheres to the published conditions of the request documentation, particularly in regard to the evaluation process.
Probity advice/risk assessment
- If the tender process relates to a major procurement, i.e. procurement activity of AUD 250,000 or greater in value, a full risk assessment is undertaken in accordance with the University’s Risk Management policy and consideration is given to the appointment of an independent probity advisor in consultation with CGRO.
- A Probity Plan is completed for all major procurements.
|Printable version (PDF)|
|Purpose||To inform staff of the probity framework for purchasing goods and services with University funds|
|Topic/ SubTopic||Finance - Purchasing|
|Effective Date||27 Sep 2022|
|Next Review Date||27 Sep 2027|
|Responsible Officer:||Chief Financial Officer|
|Contact Area||Finance and Business Services|
Public Governance, Performance and Accountability Act 2013
Australian National University Act 1991
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.