Procedure: Procurement Probity

Purpose

To inform staff of the probity framework for purchasing goods and services with University funds.

Conflict of interest

Staff involved in University purchasing activities disclose all actual or perceived conflict of interest arising from purchasing activities in accordance with the University’s Conflict of Interest and Commitment policy.
Particular attention is given where potential suppliers:
1. are current or past employee(s) of the University; and/or
2. have a personal relationship with any ANU employees involved in the procurement process.
University staff must:
1. not seek to benefit from practices that are dishonest, unethical or unsafe;
2. not accept any form of entertainment or gifts from respondents during a procurement process; and
3. avoid all situations that could give rise to a conflict of interest, either real or perceived.
Where a conflict of interest, either real or perceived, has been identified, the authorised delegate contacts the Corporate Governance & Risk Office (CGRO) to undertake an independent risk assessment.

Fair dealing requirements for major procurements

gives all tenderers the opportunity to make an offer on the same terms;
does not provide misleading information;
identifies and addresses any actual or perceived conflict of interest arising as a result of the tender process; and
conducts the tender process confidentiality.

assesses offers fairly and consistently and in accordance with the criteria in the request documentation; and
adheres to the published conditions of the request documentation, particularly in regard to the evaluation process.

If the tender process relates to a major procurement, i.e. procurement activity of AUD 250,000 or greater in value, a full risk assessment is undertaken in accordance with the University’s Risk Management policy and consideration is given to the appointment of an independent probity advisor in consultation with CGRO.

Information	Printable version (PDF)
Title	Procurement probity
Document Type	Procedure
Document Number	ANUP_000680
Version	8
Purpose	To inform staff of the probity framework for purchasing goods and services with University funds
Audience	Staff
Category	Administrative
Topic/ SubTopic	Finance - Purchasing

Effective Date	27 Sep 2022
Next Review Date	27 Sep 2027

Responsible Officer:	Chief Financial Officer
Approved By:	Vice-Chancellor
Contact Area	Finance and Business Services
Authority:	Public Governance, Performance and Accountability Act 2013 Australian National University Act 1991
Delegations	000462, 000240
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.