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Procedure: Leave with Defence Force Reserves


To outline leave provisions and conditions for volunteer members of the Australian Defence Force Reserves.


  1. A staff member who is a member of the Australian Defence Force (ADF) Reserves and/or Cadet Force is eligible to apply for paid leave for purposes of attendance at:
  • an annual training camp
  • a special school, class or course of instruction and
  • recruit and/or initial employment training course.
  1. Volunteer members of the ADF Reserves and Cadets may be granted up to 20 days paid leave per calendar year for ADF purposes. This leave is to incorporate camps, special schools, classes and courses of instruction. The leave does not accumulate if not taken.
  2. A staff member may apply for additional leave for ADF purposes utilising annual leave and long service leave accrued entitlements or leave without pay.
  3. Any period of leave without pay approved for ADF purposes shall be recognised as "continuous" and "qualifying" service.
  4. An employee who is a member of both the ADF Reserves and Cadet Force will only be granted leave for one camp for continuous training (on full pay) and one additional special school or course of instruction (to be taken as annual leave, long service leave or leave without pay) in the 12 month period.
  5. Staff may apply for defence leave by submitting a leave form prior to commencement of leave. The application for leave must be supported by the ADF Reserves written confirmation of the necessity for attendance. At the end of the leave the employee must provide an ADF Reserves certificate of attendance to their supervisor to be filed with the leave form.

Employer Support Payment Scheme (ESP Scheme)

  1. The ADF Reserves provides assistance to eligible employers to offset the costs of releasing employees for Defence service. Full details of the ESP Scheme can be found at:

  1. The University may be eligible for an ESP payment for employees who have:
  • taken paid Defence service leave or leave without pay and not utilised their own leave entitlements
  • completed an annual qualifying period of two weeks of continuous Defence service prior to the absence covered by the claim
  • completed Defence service of at least five consecutive days for the claim
  • not undertaken duties for the University while on Defence services (except in an emergency or with prior written permission from the ADF Reserves).

Continuous Full Time Duty

  1. Where an employee is called up or wishes to undertake continuous full time service with the ADF, formal written request should be addressed to the Director Human Resources for consideration.


Printable version (PDF)
Title Leave with Defence Force Reserves
Document Type Procedure
Document Number ANUP_000694
Version 3
Purpose To outline leave provisions and conditions for University staff who are volunteer members of the Australian Defence Force Reserves
Audience Staff
Category Administrative
Topic/ SubTopic Staff - Leave & Absences
Effective Date 5 Jul 2012
Review Date 31 Dec 2017
Responsible Officer Director, Human Resources
Approved By: Chief Operating Officer
Contact Area Human Resources Division

Related Content

Staff leave
Annual leave
Other leave
Application for leave