Guideline: Payment methods for employees and contractors/sole traders procedure
Purpose
To inform staff of payment options for ANU employees and contractors/sole traders.
Procedure
Provider for services (consultant) vs provider of a service (employee)
- The legal requirements associated with engaging contractors are significantly different to the legal requirements arising from engaging employees. It is important that prior to entering into a relationship with an individual contractor, the ANU confirms the status of the proposed relationship, and identifies and manages the legal issues and risks arising.
- The ANU will only engage an individual in a contract for services where there is no viable alternative provider/method of engagement.
- It is the responsibility of the paying areas financial delegate to:
- confirm the status of the individual as a contractor (as opposed to an employee) and
- ensure that, where required by the procedure, a written contract is entered into prior to the individual performing any work for the ANU.
- The delegate refers to the delegate authorising the purchase of services including the signing of related purchasing contract/s, within the budget unit (ie. Finance Delegation ID 220).
- To assist in determining whether a person is a consultant or an employee see the following guide.
Summary of payment methods
ANU Employee - Payment made through Payroll (Remuneration and Conditions Branch, HRD).
Documents required |
For new employees:
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Salary Sacrificing | If the staff member has a fixed-term or standard appointment and has made prior arrangement to salary sacrifice any additional payments (using Form HR42 - Authority to Pay Lump Sum Payment to UniSuper Before Tax), these payments may be paid directly into their superannuation fund as a pre-tax deduction |
On-costs: |
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Further information | HR Division |
Contractor | Consultants / sole traders not to be engaged direct by the ANU unless the work they are doing is classified as ‘for a result'. Exemptions to be approved by CFO. Alternatives are:
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Documents Required: |
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On-costs: | Superannuation (if applicable) |
Further information: | Finance and Business Services |
ANU employees - methods of payment
For definitions of types of employment, see the ANU Enterprise Agreement.
Grantee
Definition: | Grantees are individuals who have been named in a successful application to a granting organisation. In such cases the University takes the view that the grant/grantee has been subjected to a competitive process and no University recruitment action is required. These individuals are appointed "without" advertisement to a term of appointment determined by the period of the external funding. These appointments are normally made under the ANU Enterprise Agreement. This code is not to be used for ARC or NHMRC. See separate job codes for these grantees. |
Payment method: | Job code: GGRANT- Grantee |
Documents required: |
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On-costs: |
Note: All on-costs should be paid by the grant so the amounts paid to the grantee should reflect this. |
Further information: | Research Services Office HR Division |
Casual/sessional academic - lump sum payments
Note: This is in addition to, and does not replace, the standard method of employing casual academics.
Definition: | A staff member employed to undertake adhoc academic duties on a casual basis (see Schedule S2.12 - Other required Academic activity of the ANU Enterprise Agreement). Lump sum payments may be made providing the budget unit can provide evidence that the payment is equal to or more than the hourly rates as set out in the ANU Enterprise Agreement. |
Example: | An Academic conducting a specialist course either stand alone (if not an ANU employee), or not directly related to their standard appointment (if already an ANU employee). 2 x specialist lectures @ $256.94 per hour $513.88 2 x tutorials @ $111.69 per hour $223.38 4 hours of 'other' duties at $37.23per hour $148.92 Total cost of actual services if paid per hour $886.18 Agreed payment to be made for the course $950.00 (NB: rates above are based on pay rise effective from 07/07/2011). |
Payment method: |
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Documents required: |
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On-costs: |
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Casual general staff - lump sum payments
Note: This is in addition to, and does not replace the standard method of employing casual general staff on timesheets.
Definition: | A staff member employed to undertake adhoc general duties on a casual basis. Lump sum payments may be made providing the budget unit can provide evidence that the lump sum payment is equal to or more than the hourly rates as set out for general staff in the ANU Enterprise Agreement. |
Example: | A staff member required to undertake editing at ANUO 5 level 4 hours @ $31.15per hour $124.60 plus casual loading (25%) $31.15 Total cost of actual services if paid per hour $155.75 Agreed payment to be made $160.00 (NB: rates above are based on pay rise effective from 07/07/2011) |
Payment method: |
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Documents required: |
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On-costs: |
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Further information: | HR Division |
- It is recognised that there may be times when additional job codes will be required for payment to employees not covered in any of the above options. Requests will be looked at on a case-by-case basis and should be directed to the Manager, Remuneration and Conditions in the first instance.
Information |
Printable version (PDF) |
| Title | Payment methods for employees and contractors/sole traders |
| Document Type | Guideline |
| Document Number | ANUP_000813 |
| Version | |
| Purpose | To inform staff of payment options for ANU employees and contractors/sole traders |
| Audience | Staff |
| Category | Administrative |
| Topic/ SubTopic | Staff - Employment of Staff |
| Effective Date | 20 Jul 2015 |
| Next Review Date | 30 Jun 2024 |
| Responsible Officer: | Chief People Officer |
| Approved By: | Chief People Officer |
| Contact Area | People and Culture Division |
| Authority: |
The Australian National University Enterprise Agreement 2023-2026 |
| Delegations | 0 |
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Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU,
see ANU recordkeeping
and Policy: Records and archives management.
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