This policy document is currently under review to reflect The Australian National University Enterprise Agreement 2023-2026, which came into effect on 5 December 2023. Until this has been reviewed, the new Enterprise Agreement will take precedence over the provisions outlined in this document.
Policy: Paid outside work – the 52 day rule
To establish the framework for the Australian National University’s (ANU) staff undertaking consultancies and professional activities as paid outside work.
- effective delegate review and approval is in place;
- all interests are documented and reviewed;
- accurate and up-to-date records are kept;
- any conflicts of interest are managed appropriately; and
- effective support for contracting and liability management.
- University-owned Intellectual Property Rights – including that developed by the member of staff, but excluding tacit knowledge;
- time of other ANU employees and/or students;
- all facilities, equipment, laboratories, space and assets;
- IT resources, such as ANU email accounts, phone numbers, computers, servers, telephones and printers.
- When undertaking any outside work whether paid or otherwise, priority must be given to all University activities.
- In accordance with the University’s Disclosure of Interest Framework, all interests are disclosed and an assessment is made as to whether the paid outside work represents a conflict of interest.
Outside work with no connection to ANU employment
- For outside work with no connection to ANU employment no approval is required, provided:
- In your reasonable opinion it does not have the potential to damage the reputation of the University;
- It does not represent a conflict of interest, commitment, time (is not undertaken during normal working hours) or priority to your role at ANU; and
- You do not represent the University or use University resources to obtain or carry out such outside work;
Outside work activities commonly related to academia
- For outside work activities commonly related to academia no approval is required, provided:
- In your reasonable opinion it does not have the potential to damage the reputation of the University; and
- It does not represent a conflict of interest, commitment, time or priority to your role at ANU.
- The following apply to all Personal and University Consultancies:
- All Consultancies must be approved by the authorised Delegate before commencement.
- The Delegate must only approve Consultancies when all requirements of this policy related to the specific type of activity are met.
- When considering or undertaking a Consultancy, all interests must be declared to the Delegate, and any conflicts of interest identified, documented and managed appropriately in line with University policy.
- When considering undertaking a Consultancy for an overseas organisation all Foreign Interference and Foreign Arrangements University permissions have been sought.
- Accurate and up-to-date records of Consultancy activities carried out must be kept by the person carrying out the Consultancy, including a record of approval by the Delegate.
- Research Projects must not be carried out as Consultancies. However, it is recognised and accepted that, due to the complex nature of the work involved, limited components of the work carried out as a Consultancy may be classified as Research. Such Consultancies should preferably be undertaken through ANUE to allow inclusion in the HERDC return.
- For the purposes of this policy, a Consultancy also includes delivery of executive training, coaching and design and delivery of workshops/masterclasses.
- The following also apply to University Consultancies:
- Persons undertaking a University Consultancy may use their ANU affiliation and ANU resources to obtain and/or carry out a University Consultancy.
- University Consultancies are managed under Policy: External Project funding and agreements and Procedure: External project funding and agreements.
- The time spent per annum by an individual on University Consultancies is at the discretion of the Delegate.
- Where a University Consultancy is managed through ANU Enterprise, the ANU Enterprise pricing and services policies will apply.
- A maximum of 52 days per annum (pro rata for less than 1FTE) may be spent across all Personal Consultancies, Professional Practice and applicable company directorships, secretaryships and partnerships.
- The following also apply to Personal Consultancies managed through ANU Enterprise:
- Persons undertaking a Personal Consultancy managed through ANU Enterprise may use their ANU affiliation and ANU resources (when appropriately priced) to obtain and/or carry out the Personal Consultancy.
- ANU Enterprise will provide management, contracting and insurance services and support the process of securing University approvals.
- The person carrying out the Personal Consultancy managed through ANU Enterprise is wholly responsible for compliance with University Policies and all expenses, insurances, personal taxation, reports, contractual and any other obligations outside of those provided by ANU Enterprise.
- The following also apply to Personal Consultancies managed independently:
- The person carrying out the Personal Consultancy managed independently is wholly responsible for compliance with University Policies and all expenses, personal taxation, reports, contractual and any other obligations;
- Appropriate professional indemnity insurance must be held;
- ANU affiliation and ANU resources cannot be used to obtain and carry out a Personal Consultancy managed independently.
- Persons undertaking Professional Practice must not use ANU affiliation or resources in any way to obtain or carry out Professional Practice unless the Professional Practice is for the specific purpose of obtaining and/or maintaining formal Accreditation in line with ANU employment or has been agreed with the Head of School.
- Where the Professional Practice is for the specific purpose of obtaining and/or maintaining formal Accreditation either:
- a formal written agreement between the ANU and the organisation/s where the professional practice will be carried out must be in place before the Professional Practice commences, or
- the individual’s employment with the ANU must require such Accreditation.
- Disclosures are made in the University financial statements if the person carrying out the Personal Consultancy managed through ANU Enterprise is considered a related party to the University. This includes key management personnel to the University (Council members and University executives as disclosed in the Annual Report) and their close family members.
Delegations relevant to this policy
- 000194: Authorise outside earnings for general and academic staff
|Printable version (PDF)
|Paid outside work – the 52 day rule
|To establish the framework for ANU staff undertaking consultancies and professional activities as paid outside work
|Research - Grants & Consultancies
|28 Oct 2022
|Next Review Date
|30 Jun 2024
|Chief, Research and Innovation services
|Office of the Deputy Vice-Chancellor (Research and Innovation)
Australian National University Act 1991
Public Governance, Performance and Accountability Act 2013
Public Governance, Performance and Accountability Rule 2014
The Australian National University Enterprise Agreement 2023-2026
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.