Policy: Motor Vehicle Acquisition and Disposal
Purpose
This document informs staff of the requirements for purchasing and disposing University motor vehicles.
Overview
This policy provides the guiding principles associated with purchasing University motor vehicles and stipulates the disposal methods available for the sale of University owned motor vehicles.
Scope
This policy applies across the University.
Policy statement
Principles - Acquisition
- All ANU motor vehicles are leased. Purchase of a vehicle requires the approval from the delegate of the business area and the University Procurement and Contracts Office (UPCO).
- University motor vehicles are purchased through the Commonwealth Fleet Management arrangement unless the authorised delegate approves purchases outside the arrangement.
- University motor vehicles acquired through the Commonwealth Fleet Management arrangement are exempted from procurement threshold requirements.
- All University motor vehicle acquisitions are arranged through UPCO.
- A motor vehicle entitlement included in an employment contract is accessed through one of the options detailed in the Motor Vehicle Acquisition and Disposal procedure.
Principles - Disposal
- All University owned motor vehicle are disposed in accordance with the Motor Vehicle Acquisition and Disposal procedure.
- The University disposes University owned motor vehicles using one of three (3) methods (unless specified otherwise by the Chief Financial Officer):
- Pre-auction for the ANU Community (fixed price sale);
- Direct to dealership (fixed price sale); and
- General vehicle auction.
