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Procedure: Criminal record screening for students undertaking clinical placements in health facilities

Purpose

To advise students of the procedures they must follow for criminal record screening if undertaking clinical placements in health facilities.

Procedure

Provision and timing of information

  1. Students are provided with relevant information at the time the University offers a place in a program and informed to submit their application to the Australian Federal Police (AFP) (https://afpnationalpolicechecks.converga.com.au/).
  2. Student’s submit the ‘National Police Check (NPC) Application Form’ to the AFP directly and are responsible for any costs incurred in undertaking the criminal history check.
  3. A ‘Name Check’ is sufficient to meet the requirements of the ACT and NSW governments and the legislation outlined in the Criminal record screening for students undertaking placements in health facilities policy. Students select code number 19 under Section 8 of the NPC Application Form.
  4. To satisfy the ACT and NSW requirements, the University is provided with a copy of the certificate issued by the AFP prior to a student commencing a placement.
  5. For the University to receive the certificate directly from the AFP, students give their consent to the AFP to release the certificate to the University. This is done by nominating ‘the Australian National University’ as the organisation on the NPC Application Form.
  6. Where the University receives the certificate directly from the AFP, a copy is placed on the student’s record and the original certificate is provided to the student to inform them of the outcome of their criminal history check.
  7. Students retain the original certificate issued after the check has been conducted for the duration of their enrolment in the program that requires a placement as they can be required to present the certificate when attending a clinical placement in an ACT or NSW government health facility.
  8. The University is required to disclose the criminal history check information outcome to a clinical placement facility hosting a student’s placement.
  9. In accordance with the Privacy Act 1988 (Cth), the University does not disclose certificate information to any person outside the University, without the specific written consent of the student, except as set out in the Criminal record screening for students undertaking placements in health facilities policy and procedure.

Results of criminal record screening check

  1. The clinical placement facility contact the student directly if further information is required, and determines whether a placement will be allowed by that facility given the information disclosed by the criminal history check.

Appeals

  1. Appeals against the decision as a result of the outcome of a criminal history check are made directly to the relevant Health Department.
  2. Students appeal to the Associate Dean (Education) of the relevant college if they were not informed of the requirements of a criminal history check ot complete their program.
  3. A student appeals to the Deputy Vice-Chancellor on procedural grounds only against a decision made under the previous clause.

Information

Printable version (PDF)
Title Criminal record screening for students undertaking clinical placements in health facilities
Document Type Procedure
Document Number ANUP_004402
Version 3
Purpose To advise students of the procedures they must follow for criminal record screening if undertaking clinical placements in health facilities.
Audience Staff
Category Academic
Topic/ SubTopic Students
 
Effective Date 19 Oct 2016
Review Date 6 Dec 2019
 
Responsible Officer Registrar, Student Administration
Approved By: Deputy Vice-Chancellor (Academic)
Contact Area Division of Student Administration
Authority Commission for Children and Young People Act 1998
Privacy Act 1998