Procedure: Post-admission management of international students under the age of 18 years

Purpose

This procedure sets out the University’s processes in relation to the management of international students who are under the age of 18 years. The National Code of Practice for Providers of Education and Training to Overseas Students 2018 (the National Code) requires ANU to nominate whether it takes responsibility for the accommodation and welfare of international students under the age of 18 as a part of the admission process.

Definitions

Carer Service: A third party provider of welfare support and non-academic supervision to international students under the age of 18 years.

Procedure

International students under the age of 18 years seeking to transfer from the University to another registered provider require written evidence from the student’s parent/guardian supporting the transfer. If the student is approved to transfer to another registered provider, the University liaises with the other registered provider to ensure the accommodation, support and welfare arrangements for the student are appropriate.
If an international student under the age of 18 has their enrolment cancelled or suspended the University continues to check the suitability of accommodation and welfare arrangements for that student until:

the student is accepted by another education provider who will take over responsibility for the arrangement of the student’s accommodation and welfare; or
other suitable arrangements have been made that satisfy DHA; or
the student leaves Australia.

ANU advises the DHA through the PRISMS reporting system if an international student under the age of 18 years has changed their accommodation and welfare arrangements, or the accommodation and welfare arrangements for the student are no longer approved by the university.

Care and welfare arrangements

Where an international student under the age of 18 years is contracted to a Carer Service and the student transfers to the ANU, the same requirements as for the issuing of a new CAAW apply to the student. The student is required to supply evidence set out in the Admissions (Coursework) procedure that they are engaged with an ANU-approved Carer Service.
Where an international student under the age of 18 years is under the guardianship of a parent or eligible relative, and this guardianship continues, no transfer of guardianship is required.
Failure to comply with the guidelines outlined in the ANU International Student Under 18 Agreement and CAAW is referred to the University Registrar, Student Administration & Academic Services to determine if disciplinary action is required as per ANU policy and rules.

Appeals

If the student appeals the cancellation or suspension of their enrolment the University continues to check the suitability of accommodation and welfare arrangements for that student until such a time as all internal and external appeal processes have been exhausted, other suitable arrangements are made that satisfy DHA, or the University reports to DHA that it can no longer approve the student’s accommodation and welfare arrangements.

Record keeping

All admissions of under 18 international students and decisions regarding the students are placed on the student file in the University's Electronic Records Management System (ERMS) to ensure compliance with the record keeping requirements set out in the Policy: Records and archives management. Where appropriate, documents are placed on a confidential file.

Information	Printable version (PDF)
Title	Admission of under 18 international students
Document Type	Procedure
Document Number	ANUP_005004
Version
Purpose	This procedure sets out the University’s processes in relation to the admission and welfare arrangements of international students who are under the age of 18.
Audience	Students, Prospective Students, Staff-Academic, Staff-Professional
Category	Academic
Topic/ SubTopic	Students

Effective Date	1 Dec 2024
Next Review Date	1 Dec 2029

Responsible Officer:	Registrar, Student Administration
Approved By:	Deputy Vice-Chancellor (Academic)
Contact Area	Division of Student Administration and Academic Services
Authority:	Education Services for Overseas Students Act 2000 National Code of Practice for Providers of Education and Training to Overseas Students 2018
Delegations	285
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.

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