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Guideline: Publishing to the Policy Library

Purpose

Effective 1 December 2013 major changes were made covering policy approval and publication to the Policy Library. From that date, all documents will be published by the Corporate Governance and Risk Office (CGRO), and this document provides guidelines to policy practitioners on what to provide to CGRO when requesting publication (or repeal) of a document.

The term policy practitioners includes; policy writers, drafters and reviewers, WebCenter system administrators, the University Policy Manager, Responsible Officers, and Responsible Executives.

This guideline supports the ANU Policy Governance Framework.

Guideline

  1. All documents are published through CGRO.
  2. Custodianship of the policy document is retained by the relevant Service Division or other responsible area.
  3. No changes will be made to published or new documents, and repealed documents will not be removed, without permission of the Responsible Officer or Responsible Executive (whichever applies) of the relevant Service Division or other responsible area.
  4. Policy practitioners should ensure that:
  1. All new and revised documents for publication to the Policy Library are sent to CGRO for publication. Documentation should be sent to policy@anu.edu.au.
  2. All documents should be in the correct template (with correct publishable style formats) and have completed purpose, overview, scope, definition and delegations sections as identified in the template. Templates may be downloaded from the Policy governance framework webpage.
  3. Correct publishable style formats include the below styles:
  • Normal text;
  • List number;
  • List bullet;
  • List alpha;
  • Headings 1, 2, 3 and 4.
  1. All documents should be accompanied by either a Policy document approval form or a Policy document minor amendment approval form. Please ensure all sections are completed, otherwise, CGRO cannot ensure timely publication of the policy document.
    1. Approvals provided via other channels (i.e., email, MEMO, DocuSign) are also accepted.
    2. For further guidance and advice please contact the University Policy Manager any time at policy@anu.edu.au or on (02) 6125 4728.

Information

Printable version (PDF)
Title Publishing to the Policy Library
Document Type Guideline
Document Number ANUP_006002
Version
Purpose Provides guidelines on what to provide to CGRO when requesting publication (or repeal) of a document on the ANU Policy website.
Audience Staff
Category Administrative
Topic/ SubTopic Governance & Structure
 
Effective Date 25 Aug 2022
Next Review Date 25 Aug 2027
 
Responsible Officer: Director, Corporate Governance and Risk Office
Approved By: Director, Corporate Governance and Risk Office
Contact Area Corporate Governance and Risk Office
Authority: Australian National University Act 1991
Delegations 0

Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.