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Guideline: Project management definitions

Purpose

The Project Management Definitions Guideline provides definitions of the project management terms used in the Project Management Policy and related procedure, guidelines and forms.

Guideline

The Project Management Definitions are provided in the table below;

Business Case:

A Business Case is based on an operational or strategic need that has been identified from within a business unit. A Business Case should detail and justify the baseline information about the project such as objectives, benefits and funding sources of the proposed project.

Business Owner:

The main business stakeholder who is responsible for initiating the Business Case for a project. They are the main driving force behind a project or program.

Communication Plan:

A plan for the communication activities of a project, implemented during particular phases of a project.

Post Implementation Review:

Review(s) are conducted after the project is completed to ensure that the project has met its objectives and that the outcomes meet the requirements of business users and stakeholders.

Project Board:

A Project Board can be formed for medium sized projects as the key governance body. The Project Board provides guidance on overall strategic direction and endorses recommendations from the Project Manager and other project groups/committees.

Project Brief:

A Project Brief is the formal project initiation document for the project. It specifies the background of the proposed project, purpose, benefits, business case outline, objectives, scope, assumptions, constraints and costs of the project, from which an executive decision will be made to authorise the project.

The main purpose is to formally acknowledge that a project has approval to begin. It is the authoritative document acknowledging the Project Sponsor signoff to initiate the project and the Project Manager’s acceptance to commence.

Project Governance

The management framework within which project decisions are made.

Project Manager:

The person responsible for the day to day management of the project objectives, tasks, progress and project team.

Project Management Group

The Project Management Group (PMG) assists with the review of documentation, project requirements and training needs. The PMG assists the Project Manager and Project Team with any other tasks to ensure the success of the project.

Project Planning Document:

The Project Planning Document defines the project, and provides the basis for the management of the project and an assessment of the project’s overall success. This document is a living product and should always reflect the current status, plans and controls of the projects. Its components include the Business Case, Project Schedule, Risk Register, Communication Plan and Issues Log, will need to be updated and re-baselined, at the end of each stage to reflect the current status of its constituent parts.

Project Sponsor:

The person given overall responsibility for ensuring that a project meets its objectives and delivers the projected benefits. They are considered the champion of the project and will have ongoing accountability for the outcome of the project.

Project Status Report:

A status report provides a high level overview of the progress of a project against the authorised project management plan baseline. It details project activities, financial status, milestones and deliverables, forthcoming planned activities, current issues and resolutions and project risk management strategies.

Project Steering Committee:

The Committee is the key governance body within the governance structure. The Committee provides guidance on overall strategic direction and endorses recommendations from the Project Manager and other project groups/committees.

Project Team:

Individuals, groups and/or organisations, including all consultants, who are responsible for undertaking project tasks as directed by the Project Manager.

Risk Register:

A record of identified risks relating to a project, including their status, history and mitigation strategies.

Information

Printable version (PDF)
Title Project management definitions
Document Type Guideline
Document Number ANUP_007005
Version 3
Purpose Provides definitions of the project management terms used in the Project Management Policy and related procedure, guidelines, forms and templates.
Audience Staff
Category Administrative
Topic/ SubTopic Governance & Structure
 
Effective Date 24 Feb 2014
Review Date 16 May 2020
 
Responsible Officer Director, Service Improvement Group
Approved By: Director, Service Improvement Group
Contact Area Service Improvement Group
Authority