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Procedure: Professional staff scholarship scheme (PSSS)

Purpose

To inform staff of the process and requirements when applying for a Professional Staff Scholarship Scheme.

Procedure

  1. The University recognises that the contributions of highly skilled and dedicated professional staff are critical to the success and future of ANU.
  2. The Professional Staff Scholarship Scheme will support a range of career development programs and initiatives to advance the skills and knowledge of professional staff.
  3. The University will offer up to 50 scholarships each year, of up to $2,500 in value, to support identified career development priorities for individual staff.

Eligibility

  1. Professional Staff Scholarships Scheme will be open to:
  1. All Professional staff (excluding casuals) who have been employed at the University for at least one year, and;
  2. Professional staff on a fixed term appointment, provided they are employed on a minimum of a two year contract, and have at least twelve months remaining on their contract; or
  3. Professional staff on a Continuing (contingent funded) appointment, provided that the position is funded for a minimum of two years, and there is at least twelve months of that funding remaining. Applications may still be considered for cases where the staff member’s position has less than 12 months funding remaining, provided that the College delegate endorses that an extension is expected which will extend the position funding to at least 12 months.
  1. The staff member’s Performance Development Review (PDR) agreement identifies:
  1. that the eligible staff member’s performance is at least satisfactory or better (in the most recent completed PDR); and
  2. the application is derived from an identified career development priority as identified in the current PDR, which is agreed to and supported by the local area.
  1. The Professional Staff Scholarship Scheme is not available:
  1. For supporting the maintenance of job related operational accreditation or membership (e.g. professional association membership fees), unless the accreditation/membership contains a component of training;
  2. To be used in conjunction with other formal ANU scholarship schemes;
  3. To cover the cost of living and travel related expenses;
  4. To provide development which has been identified as a result of a staff member’s unsatisfactory performance.
  5. For conference attendance which could be supported by other ANU scholarship schemes e.g. the Professional Staff Development Endowment Fund).
  6. For study tours or cross institutional visits to develop job or operational experience.
  1. Previous Professional Staff Scholarship Scheme recipients may re-apply for further funding after a two year period, from the date that the previous successful scholarship was granted.

Level of support

  1. The value of each scholarship will be at the discretion of the selection committee, who will take into consideration:
  1. The total value of the identified career development initiative; and
  2. The total contribution already provided to the staff member by the University (e.g. access to paid study leave, staff endowment funding, or previous/current financial contributions paid by the local area).
  1. Where the development initiative exceeds the value of the scholarship granted, nothing within this procedure prevents the applicant from seeking additional assistance via appropriate funding sources (e.g. ANU Travel Grants, College based development assistance etc.).
  2. Priority will be provided to applications supporting formal qualifications.

Preparation and submission of scheme applications

  1. There will normally be two rounds annually for scholarship applications.
  2. A staff member may submit a retrospective application for consideration, provided that the development activity commenced after the closing date of the previous scholarship round.
  3. Applications must be submitted by the published deadline, and written on the current, approved Professional Staff Scholarship Scheme application form, comprising of:
  1. Staff members details, details of the development initiative, and funding requested
  2. Applicant case: How does the specified development initiative align with the staff member’s future career direction?
  3. Supervisor’s supporting statement, and Dean, Director, Service Division Director or College General Manager endorsement.
  4. Copies of the staff member’s last two (2) Performance Development Reviews. Where a staff member has been with the University for less than two years it is expected that they will provide one completed PDR and one current PDR, which demonstrates current performance objectives and identified development activities.
  5. Evidence of costs of specified development initiative (e.g. course outline or registration form demonstrating fees).

Scholarship selection committee composition

  1. The selection committee will have a minimum of four members as provided for in the following table:

Title

Term

Executive Director of Administration and Planning

Ex officio

Director – Human Resources

Ex officio

Manager – Culture and Development

Ex officio

One College General Manager OR Service Division Director

Membership will rotate on a two year basis

  1. Where a committee member is unavailable, an appropriate delegate (with a classification of no less than a Senior Manager 2) may be nominated prior to the commencement of each application round.
  2. To avoid any potential conflict of interest, the committee will not include any direct supervisor, or a staff member at the same, or lower, classification as any of the applicants.

Communication of outcome

  1. Applicants will receive written notification of the outcome of their application within 10 business days of the committee making a determination.
  2. Copies of notification will be provided to the applicant’s supervisor.

Funds distribution

  1. Funds will be reimbursed to the successful applicant or local area upon submission of official receipts to careerdev@anu.edu.au
  2. Awarded funds must be exhausted within 12 months from the date of successful notification.

Reporting requirements

  1. The staff member will be required to provide a written report to their supervisor and/or local Human Resources office on the outcome of the identified career development activity within three months of the activity being completed. The report will outline how the participation in the initiative has impacted on their work performance.
  2. Reports will be placed on the staff member’s personnel file. Any future applications for funding under this scheme will be dependent on reports having been completed.
  3. The staff member and supervisor must also review the outcomes of the career development initiative as part of their performance review under the Performance and Development Process.

Recovery of costs on termination of employment

  1. Where a staff member resigns before completing twelve months service, commencing from the date the scholarship is granted, the University may seek a refund up to the total awarded value of the scholarship.

Information

Printable version (PDF)
Title Professional staff scholarship scheme
Document Type Procedure
Document Number ANUP_008203
Version 13
Purpose To inform staff of the process and requirements when applying for a Professional Staff Scholarship Scheme.
Audience Staff
Category Administrative
Topic/ SubTopic Staff - Staff & Career Development
 
Effective Date 22 Feb 2016
Review Date 22 Feb 2019
 
Responsible Officer Director, Human Resources
Approved By: Chief Operating Officer
Contact Area Human Resources Division
Authority The Australian National University Enterprise Agreement 2013 - 2016