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Procedure: Professional Staff Scholarship Scheme (PSSS)

Purpose

To inform staff of the process and requirements when applying for the Professional Staff Scholarship Scheme, as provided under the ANU Enterprise Agreement.

Procedure

  1. The University recognises that the contributions of highly skilled and dedicated professional staff are critical to the success and future of ANU.
  2. The Professional Staff Scholarship Scheme supports a range of career development programs and initiatives to advance the skills and knowledge of professional staff.
  3. To support identified career development priorities for individual professional staff, the University dedicates $185,000 per annum, to the Professional Staff Scholarship Scheme.

Eligibility

  1. The Professional Staff Scholarship Scheme is open to all professional staff (excluding casuals) who have been continuously employed at the University for at least one year (excluding casual appointments), provided that:
  1. Professional staff on a fixed term appointment, provided they are employed on a minimum of a two year contract, and have at least 12 months remaining on their contract; or
  2. Professional staff on a continuing (contingent funded) appointment, provided that the position is funded for a minimum of two years, and there is at least 12 months of that funding remaining. Applications may still be considered for cases where the staff member’s position has less than 12 months funding remaining, provided that the College delegate endorses that an extension is expected which extends the position funding to at least 12 months.
  3. Professional staff are not on an extended period of Leave Without Pay.
  1. Applications from First Nations staff will be considered in light of the Career Development policy and the objectives and targets contained in the Reconciliation Action Plan which aim to improve the attraction and retention of First Nations staff.
  2. The staff member’s Performance Development Review (PDR) or local area performance review identifies that the:
  1. eligible staff member’s performance is satisfactory or better (in the most recent completed PDR or as indicated by the supervisor on the Professional Staff Scholarship Scheme application form); and
  2. program is directly relevant to the staff member’s current Performance Development Review (PDR) and is recorded in the Career Development Plan section of their PDR or is identified to be relevant in the staff member’s local area performance review.
  1. The Professional Staff Scholarship Scheme is not used to:
  1. maintain job related operational accreditation or membership (e.g. professional association membership fees), unless the accreditation/membership contains a component of training;
  2. fund development opportunities which have been supported by other formal ANU scholarship schemes;
  3. cover the cost of living and travel related expenses;
  4. provide development which has been identified as a result of a staff member’s unsatisfactory performance;
  5. fund conference attendance which could be supported by other ANU scholarship schemes (such as: the Professional Staff Development Endowment Fund); and
  6. fund study tours or cross institutional visits to develop job or operational experience.
  1. Previous Professional Staff Scholarship Scheme recipients may re-apply for the fund after a two year period, from the date that they were advised that their previous successful scholarship was granted.

Selection and level of support

  1. The value of each scholarship is at the discretion of the selection committee, who take into consideration the:
  1. total value of the identified career development initiative; and
  2. total contribution already provided to the staff member by the University (e.g. access to paid study leave, staff endowment funding, or previous/current financial contributions paid by the local area).
  1. Where the value of the development initiative exceeds the value of the scholarship granted, nothing within this procedure prevents the applicant from seeking additional assistance via appropriate funding sources (e.g. ANU Travel Grants, College based development assistance etc).
  2. Priority is provided to applications supporting formal qualifications.
  1. Applications where the completion of the development initiative can be used as credit points towards a formal qualification may be considered, subject to availability of funds.
  1. Priority is provided to applicants demonstrating continuous engagement with the PDR process.

Preparation and submission of scheme applications

  1. There are two rounds annually for scholarship applications.
  2. Applications must be submitted during an open scholarship round by the published deadline, and written on the current, approved Professional Staff Scholarship Scheme application form, comprising of:
  1. Staff members details, details of the development initiative, and funding amount requested;
  2. Applicant case: how does the development initiative aligns with the staff member’s future career direction;
  3. Supervisor’s supporting statement, and Dean, Director, Service Division Director or College General Manager endorsement;
  4. Confirmation from supervisor that the staff member’s performance meets expectations or better, and that the development sought is relevant to the staff member’s current role and career development; and
  5. Documentation on the development initiative demonstrating program content and costs.
  1. The development activity should have commenced after the closing date of the previous scholarship round.

Scholarship selection committee composition

  1. Selection of recipients is made by a committee nominated by the University’s Chief Operating Officer (COO).
  2. The committee represents the breadth of the University and includes First Nations representation, gender and professional breadth.
  3. The committee quorum is three.
  4. The committee is comprised as follows:

Title

Term

Chief Operating Officer OR a nominated representative (Chair)

Ex officio

Chief People Officer

Ex officio

Deputy Chief People Officer, Talent and Capability

Ex officio

Two senior professional staff members (e.g. Service Division Director, College General Manager, or School Manager)

Membership rotates on a two year basis

Communication of outcome

  1. Applicants receive written notification of the outcome of their application following committee endorsement.
  2. A copy of the notification is provided to the applicant’s supervisor.

Funds distribution

  1. Funds are reimbursed to the successful applicant or local area upon submission of official receipts to HRD.Development@anu.edu.au.
  2. Awarded funds must be exhausted within 12 months from the date of successful notification.

Recovery of costs on termination of employment

24. Where a staff member resigns within 12 months from the date the scholarship is granted, the staff member must notify the People and Culture team by emailing HRD.Development@anu.edu.au.

25. Where a staff member resigns within 12 months from the date the scholarship is granted, the University may seek a refund up to the total awarded value of the scholarship.

Information

Printable version (PDF)
Title Professional staff scholarship scheme
Document Type Procedure
Document Number ANUP_008203
Version
Purpose To inform staff of the process and requirements when applying for a Professional Staff Scholarship Scheme.
Audience Staff, Prospective Staff, Staff-Professional
Category Administrative
Topic/ SubTopic Staff - Staff & Career Development
 
Effective Date 5 Feb 2024
Next Review Date 4 Feb 2029
 
Responsible Officer: Chief People Officer
Approved By: Chief People Officer
Contact Area Human Resources Division
Authority: The Australian National University Enterprise Agreement 2023-2026
Delegations 0

Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.