Policy: The Australian National University Archives collecting
- The University Archives seeks to acquire records based on the following criteria:
- continuing value
- format and condition
- The provenance of records the University Archives seeks to acquire can be broadly stated as:
- official records of the University
- records of academic and administrative staff
- records of University organisations and societies
- records of people closely associated with the University
- records of local significance
- The majority of records created, received and maintained as evidence of university business activities are of short-term rather than long-term value and do not need to be preserved in the University Archives. The continuing value of records is appraised in relation to administrative, legal, financial, evidential, informational, research and cultural values, and takes into account the protection of the rights and interests of the University, its obligations to its staff and students, as well as the research interests of the general community.
Format and condition
- The University Archives accepts records in many formats: paper, photographs, audio-visual material, digital images and electronic documents. Records with identified conservation problems such as mould, chemical contamination or insect infestation, which would threaten the preservation of the existing collection or the health of staff, will not be accepted by the Archives until those problems are remedied.
|Printable version (PDF)|
|Title||The Australian National University Archives collecting|
|Purpose||To define the material which the University Archives seeks to acquire for its collection.|
|Topic/ SubTopic||Information Management - Records & Archives|
|Effective Date||16 Aug 2023|
|Next Review Date||15 Aug 2028|
|Responsible Officer:||University Librarian and Director, Scholarly Information Services|
|Approved By:||Academic Board|
|Contact Area||Library, Archives and University Records|
Archives Act 1983
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.