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Procedure: Scholarships (coursework)

Purpose

This document provides support to the Scholarships (Coursework) policy and outlines University and individual responsibilities, and provides further detail on how to implement and comply with the policy.

Definitions

Award is a payment or benefit made on the basis of criteria established by the University. An award includes prizes, scholarships, bursaries, student grants and ANU Awards.

Scholarship is an award at or above the University's scholarship threshold made in recognition of merit, service or for reasons of equity that carries conditions for further study and/or commitment. It may be paid directly to the student or may be paid also to directly offset tuition, other fees or living expenses.

Procedure

Proposal of new scholarship

  1. Proposals for new scholarships are first considered by the College or University Executive and Alumni Relations and Philanthropy.
  2. If endorsed, proposals are submitted for consideration by the Registrar via coursework.scholarships@anu.edu.au. Proposals are submitted using a memo and the University's approved Conditions of Award proforma.
  3. If endorsed by the Registrar, the proposed scholarship is considered by the Deputy Vice-Chancellor.
  4. The Deputy Vice-Chancellor approves new scholarships.
  5. Once approved, the scholarship will be publicised via the University website and via an annual report to the University Senior Management Group and Academic Board.

Review and amendment of scholarships

  1. The minimum value of a scholarship will be $5000 per annum.
  2. Each of the University's coursework scholarships will be reviewed every five years to consider the need for any adjustments to financial value, governance or conditions of award.
  3. Proposals the amendment of scholarships are first considered by the College or University Executive and Alumni Relations and Philanthropy.
  4. If endorsed, proposals are submitted for consideration by the Registrar via coursework.scholarships@anu.edu.au. Proposals are submitted using a memo and the University's approved Conditions of Award proforma.
  5. If endorsed by the Registrar, the amended scholarship is considered by the Deputy Vice­ Chancellor.
  6. The Deputy Vice-Chancellor approves amendments to scholarships.
  7. Once approved, the amended scholarship will be publicised via the University website.
  8. The Deputy Vice-Chancellor may trigger a shorter review cycle on the basis of viability, quality assurance, alignment with University or College strategy, or if it is repeatedly left unfilled.

Disestablishing scholarships

  1. Proposals for the disestablishment of scholarships are first considered by the College or University Executive and Alumni Relations and Philanthropy.
  2. If endorsed, proposals for disestablishment are submitted for consideration by the Registrar via coursework.scholarships@anu.edu.au. Proposals are submitted using a memo setting out reasons and timeframe for disestablishment.
  3. If endorsed by the Registrar, the proposed scholarship is considered by the Deputy Vice­Chancellor.
  4. The Deputy Vice-Chancellor approves new scholarships.
  5. Once approved, the scholarship will be publicised via the usual University channels.

Award of scholarships

  1. Scholarships are awarded in alignment with their published conditions.
  2. Recommendations for the recipients of scholarships are submitted to the Awards Subcommittee of the Coursework Admissions and Awards Committee via coursework.scholarships@anu.edu.au using the approved University proforma.
  3. If endorsed or approved, the Awards Subcommittee will issue offers to recipients. If accepted, payment is arranged via coursework.scholarships@anu.edu.au.

Transcript record of scholarships

  1. The Registrar approves the display of approved University or College scholarships on the official student transcript.

Acknowledgement of donors

  1. The Awards Subcommittee of the Coursework Admissions and Awards committee alert donors of the recipients of scholarships via philanthropy@anu.edu.au.

Termination of scholarships

  1. Breaches of condition of award are reported to the Awards Subcommittee of the Coursework Admissions and Awards Committee.
  2. Recipients allegedly in breach of conditions of award will be invited to show cause via coursework.scholarships@anu.edu.au using the approved University proforma.
  3. The Awards Subcommittee of the Coursework Admissions and Awards Committee may take no action, terminate or suspend a scholarship by a defined date or place a student on scholarship probation.
  4. The decisions of the Awards Subcommittee of the Coursework Admissions and Awards Committee may be appealed on procedural grounds only to the Registrar via policy.regs@anu.edu.au.

Disputes regarding the proposal, amendment, disestablishment or award of a scholarship

  1. Disputes regarding College scholarships are submitted in writing to the College Dean. The College Dean has the authority to request a review via the delegate who approved the original decision within 20 working days.
  2. Upon receiving the findings of the review, the Dean upholds or does not uphold the original decision within five working days and communicates the final decision to the applicant.
  3. The Dean is responsible for any funding shortfall as a result of their decision.
  4. All disputes on University-wide scholarships are submitted in writing to the Registrar. The Registrar has the authority to request a review via the delegate who approved the original decision within 20 working days.
  5. Upon receiving the findings of the review, the Registrar upholds or does not uphold the original decision within five working days and communicates the final decision to the applicant. The University is responsible for any funding shortfall as a result of their decision.
  6. All procedural appeals on scholarships are submitted in writing to the Deputy Vice­ Chancellor. The Deputy Vice-Chancellor has the authority to request a review via the delegate who approved the original decision within 20 working days.
  7. Upon receiving the findings of the review, the Deputy Vice-Chancellor upholds or does not uphold the original decision within five working days and communicates the final decision to the applicant. The University is responsible for any funding shortfall as a result of their decision.

Information

Printable version (PDF)
Title Scholarships (coursework)
Document Type Procedure
Document Number ANUP_009607
Version 6
Purpose This document provides support to Scholarships (Coursework) Policy and outlines University and individual responsibilities, and provides further detail on how to implement and comply with the policy.
Audience Students-Graduate-Coursework, Students-Undergraduate, Staff, Prospective Students
Category Academic
Topic/ SubTopic Students
 
Effective Date 6 Dec 2016
Review Date 6 Dec 2019
 
Responsible Officer Registrar, Student Administration
Approved By: Deputy Vice-Chancellor (Academic)
Contact Area Division of Student Administration
Authority Higher Education Support Act 2003
Privacy Act 1998
Education Services for Overseas Students Act 2000
The Australian National University Endowment for Excellence Statute 2012
Income Tax Assessment Act 1997
Commonwealth Scholarships Guidelines (Education) 2010
A New Tax System (Goods & Services Tax) Act 1999