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Procedure: Indirect Costs of Research and Consultancies


To outline the procedure for costing and pricing externally funded research projects, University consultancies and commercial services.


  1. The full cost of a research project, comprising the total of Direct Costs and Indirect Costs, must be calculated using the ANU budget tool to record all contributions (cash and in-kind).
  2. All reasonable attempts should be made to identify as many Direct Costs as possible to avoid project overspend, and to make estimates as accurate as possible.
  3. Any subsidy of direct or indirect costs must be approved by relevant budget delegates in all cases, at the time of proposal submission (as per the Policy). For example, meeting salary on-cost shortfalls from specific funds providers, or reducing the amount of Indirect Costs to be recovered by that delegate’s area.
  4. Each payment to ANU received in respect of the project will represent a mix of recovered direct costs and recovered indirect costs.
  5. The amount of indirect cost recovered will be allocated according to the distributions outlined in the Policy.
  6. The Deputy Vice-Chancellor (Research and Innovation) with the Director of Research Services and the Chief Financial Officer will review all ANU rate formulae and the ANU indirect cost recovery rate calculations.
  7. Research Services Division will provide guidelines, and advice on costing and pricing procedures of major research funders, development tools and systems to support effective costing and pricing.

Note: definitions of terms used in this procedure can be found in the Policy – Indirect Costs of Research and Consultancies.


Printable version (PDF)
Title Indirect Costs of Research and Consultancies
Document Type Procedure
Document Number ANUP_010411
Purpose To outline the procedure for calculating the Full Costs and appropriate Market Price of externally funded Research Projects, University Consultancies and Commercial Services.
Audience Staff-Academic-Research
Category Administrative
Topic/ SubTopic Research - Grants & Consultancies
Effective Date 3 May 2021
Next Review Date 3 May 2026
Responsible Officer: Chief, Research and Innovation services
Approved By: Deputy Vice-Chancellor (Research and Innovation)
Contact Area Office of Research and Innovation Services
Authority: Australian National University Act 1991
Public Governance, Performance and Accountability Act 2013
Australian National University (ANU Foundation) Statute 2018
Delegations 327, 328, 329

Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.