Skip navigation

Procedure: Student financial assistance

Purpose

This document provides support to the Financial assistance for students policy and outlines the process through which the University determines eligibility for short term assistance.

Procedure

  1. Financial assistance provided by the University is available from:
  1. Bursaries through Residential and Campus Communities in the Division of Student Life (DSL)
  2. Loans and grants through the Divisions of Student Administration and Student Life (DSA and DSL)
  1. The Australian National University Students’ Association (ANUSA) and the Postgraduate and Research Students’ Association (PARSA) may have forms of financial assistance that they provide.
  2. ANUSA, PARSA, DSL and DSA meet annually to confirm the utilisation of aligned criteria when considering eligibility for financial assistance.
  3. Applications for financial assistance are accepted from currently enrolled students only.
  4. Applications for financial assistance are treated confidentially.

Loans and grants through DSA and DSL

Requirements

  1. Loans and grants are considered only where the case has been escalated by ANUSA or PARSA.
  2. Loans and grants are provided by the Division of Student Administration and the Division of Student Life where:
  1. It is for a purpose directly related to the person’s enrolment at ANU; and
  2. Applicants provide evidence of genuine hardship, i.e. acute or chronic circumstances which put their continuing enrolment in jeopardy; and
  3. They contribute to the comprehensive resolution of a problem that is one-off, unforeseen and non-recurring in nature; and
  4. Assistance can be paid directly to where it is needed such as in the form of vouchers, direct payment to accommodation providers, direct transfers to budget units, payment of invoices, etc., rather than in cash; and
  5. It is not for the purchase, repair or registration of a motor vehicle; and
  6. It is not for the payment of debts or loans including HECS and tuition fees, unless:
  • The student is not able to access HELP to defer their fees; and
  • The application is for a grant only; and
  • The student is able to demonstrate either
  • That they have genuine and compelling humanitarian reasons for assistance; and/or
  • They hold a temporary protection visa, will hold a temporary protection visa for the life of the loan or grant, and supporting evidence is provided;
  1. Applicants are not in receipt of a scholarship that covers living expenses; and
  2. All other forms of assistance and support have been exhausted.
  1. Applications for Loans and Grants are considered by Committee comprising:
  1. The Deputy Director, Access and Inclusion as Chair (ex officio)
  2. A nominee of the President, ANUSA
  3. A nominee of the President, PARSA
  4. A nominee of the Registrar, DSA
  5. A nominee of the Registrar, DSL
  1. Quorum for the Committee consists of the Chair plus any two members.
  2. The Committee:
  1. May meet in person or by electronic communication as the case requires;
  2. Prepares and produces any loan or grant application forms and advisory materials;
  3. Reviews applications for financial assistance for veracity;
  4. Determines whether financial assistance be provided;
  5. Advises students on the outcomes of any applications;
  6. Provides a report annually to Academic Board and the Vice-Chancellor on the number and amount of loans and grants applied for and awarded, and annual financial statements, and the extent of University underwriting of loans.
  7. Reviews reports from Service One Members Banking on loan repayments, and advises the Director, Finance and Business Services of any delinquent loans.
  1. The Chair:
  1. Calls for meetings of the Committee when required;
  2. Ensures that commitments under grants do not exceed available funds;
  3. Liaises between relevant parties; and
  4. Organises payment of grants in collaboration with the Director, Finance and Business Services.
  1. The Director, Finance and Business Services:
  1. Oversees the arrangement between the University and Service One Members Banking to ensure that there are sufficient funds to support the Loans Scheme.
  2. Arranges appropriate indemnities for Service One Members Banking.
  3. Approves debt write off under the Loans Scheme according to University policies.

Applications

  1. Applications are normally made only after a student has consulted with the ANUSA Student Assistance Unit or PARSA Student Assistance Unit and been considered for a grant from ANUSA or PARSA.
  2. Applications must be made on the form established by the Committee and include:
  1. The amount requested;
  2. A statement as to the purpose of the request;
  3. Supporting documentation; and
  4. A statement attesting that the information supplied is true, complete and correct
  1. The Committee may interview an applicant if desired.
  2. An outcome is advised to the applicant.

Loans: General

  1. Loans are where the University sponsors personal loans for students through Service One Members Banking and students are required to pay back those loans.
  2. The University has funds on deposit with Service One Members Banking and uses the interest on these funds for the loans scheme.
  3. Interest accrues from the date of the loan.
  4. Debt management is the responsibility of Service One Members Banking.
  5. A student may negotiate a repayment plan with the Committee through Service One Members Banking.
  6. The University will not levy an administrative charge on a loan under the scheme. However attaining membership of Service One Members Banking may incur a cost, which may or may not be included in the loan.

Grants: General

  1. Grants are where funds provided to students for financial assistance are not required to be repaid.
  2. The Vice-Chancellor annually allocates funding for the general grants scheme as part of the University’s budget process.
  3. The funds are to be maintained in a separate ledger account. Annual financial statements are the responsibility of the Finance and Business Services Division.
  4. Funds unexpended in any given year may be carried forward into the next year.
  5. Where the grant of a tuition fee sponsorship has been approved, the Chair of the Committee will notify the Director, Finance and Business Services, the Registrar, DSA, Registrar, DSL, Director, Student Recruitment and Admissions, and the Dean/s of the relevant College/s. The Director, F&BS will arrange for transfer of funds from the grant account. The fee distribution is identical to that for other International Student Fees.
  6. Where a non-tuition fee grant is approved, the Chair of the Committee arranges for direct payment relevant expenses, or arranges for direct purchase of vouchers to be given to the student, and charged to the grant account.

Grants: International Student Emergency Aid

  1. The Vice-Chancellor annually allocates funding for the International Student Emergency Aid scheme as part of the University’s budget process.
  2. Aid is capped at a maximum of $3,000 per student.
  3. In addition to the general requirements, a successful applicant for International Student Emergency Aid meets the following criteria:
  1. Is the holder of a current visa that permits study
  2. Has been enrolled at ANU for at least one year
  3. Has previously paid their fees by the due date as stipulated by DSA
  4. Does not hold an IPRS and an ANU Scholarship, AUSAID scholarship or a similar scholarship that meets both tuition and living expenses; (the only exception being in the case of an unexpected medical condition that requires treatment over and above what is provided for by OSHC); and
  5. Is able to demonstrate the necessity for the grant by explaining their change in financial circumstance.

Information

Printable version (PDF)
Title Student financial assistance
Document Type Procedure
Document Number ANUP_011612
Version 5
Purpose This document provides support to the Financial Assistance for Students Policy and outlines the process through which the University determines eligibility for short term assistance.
Audience Students
Category Academic
Topic/ SubTopic Students
 
Effective Date 29 May 2015
Review Date 25 May 2018
 
Responsible Officer Registrar, Student Administration
Approved By: Deputy Vice-Chancellor (Academic)
Contact Area Division of Student Administration
Authority Australian National University Act 1991

Related Content

Policy
Financial assistance for students