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Policy: Smoke-free

Purpose

The purpose of this policy is to establish the University as a smoke-free environment.

Overview

This policy recognises the adverse effects of smoking, passive smoking and tobacco products. It prohibits all smoking (including electronic cigarettes and marijuana) and the use of all tobacco products, subject to exceptions*, anywhere on all of the University’s campuses, including buildings, properties, grounds, and workplaces. It prohibits smoking and the use of tobacco products in all vehicles on campus and used for business purposes, and the promotion, and advertising of tobacco products on University’s lands. The policy prohibits tobacco-industry funded activities.

* Exceptions are ANU student and staff residences and ANU licenced bars.

Scope

This policy applies to:

  • all staff members and all individuals who enter into particular relationships with the University for a specified time period or time periods, including all ANU staff, students, contractors and visitors, as defined by the University’s Code of Conduct;
  • all retail vendors and tenants operating or occupying university owned, controlled or leased grounds and premises including Mt Stromlo Observatory, Siding Spring Observatory, Kioloa coastal campus, Spring Valley farm, North Australian Research Unit and Warramunga Seismic Station.
  • all residential properties, including the student residences, owned by the University.

Policy statement

Commitment

  1. The University is committed to providing a safe and healthy campus environment for staff, students, contractors and visitors.
  2. The University is committed to minimizing the adverse effects of smoking, passive smoking and tobacco to staff, students, contractors and visitors.

Smoke-free environment

  1. All smoking is prohibited anywhere on all University campuses except in accordance with this policy, including;
  • in all University’s buildings, properties, grounds and workplaces;
  • in all vehicles used for business purposes or owned by the University; and
  • 10 metres away from any entrance, doorway, window or ventilation intake of any off-campus building used for University purposes.

Tobacco-free environment

  1. Tobacco products and marijuana are prohibited anywhere on all University campuses except in accordance with this or other University policy, including:
  • in all University’s buildings, properties and workplaces; and
  • in all University’s vehicles.
  1. Advertising and promotion of tobacco products are prohibited:
  • on all University campuses;
  • in all University’s buildings, properties and workplaces; and
  • in all University’s vehicles.

Tobacco related research and funding

  1. The University’s position on tobacco related to externally funded research is documented in the Externally-funded grants, consultancies and contracts policy.
  2. The University will not accept gifts, awards, endowments and sponsorship from the tobacco industry for any purpose.
  3. The University will not make direct investment in companies directly involved in the tobacco industry.

Sale of cigarettes, tobacco and smoking implements

  1. The University will restrict the sale of cigarettes, tobacco and smoking implements for new licences, leases or vendors. The sale of cigarettes, tobacco and smoking implements will be reviewed upon renewal of the lease.

Residential properties

  1. Smoking and the use of tobacco products in residential properties are restricted to designated smoking areas (if applicable) and according to local rules.
  2. The by-products of smoking and the use of tobacco products must be fully extinguished and disposed of appropriately into receptacles provided within the residential grounds and designated smoking area (if applicable).

Licenced Bars

  1. Smoking and the use of tobacco products at approved ANU licenced bars are restricted to designated smoking areas.

Signage

  1. The University must ensure that adequate and appropriate signage is installed:
  • at the main entrances to the University’s campuses;
  • at other areas and buildings on campuses where appropriate; and
  • in University’s vehicles, where appropriate.

Sources of Assistance

  1. The University will ensure that information or resources on quitting smoking are available to support staff and students.
  2. Sources and information on assistance can be found via http://hr.anu.edu.au/smoke-free or by emailing smokefree@anu.edu.au

Compliance

  1. This policy must be communicated to the University’s staff, students, contractors and visitors through the policy/procedure dissemination protocols. Every reasonable effort will be made to ensure that staff, students, contractors and visitors are aware of the University’s status as a smoke-free campus. People will be encouraged to voluntarily comply with the policy.
  2. In accordance with ANU Code of Conduct, staff, students, contractors and visitors are required to comply with relevant State, Territory and Commonwealth laws and University policies and procedures. Any breaches of the law or this policy will be managed in accordance with established procedures.

Responsibilities

  1. Staff or students who are exposed to smoke should (where appropriate) inform the person smoking that the University is smoke-free and (where appropriate and available) provide the person smoking with an information card related to the University’s Smoke-Free Policy. If the exposure to smoke continues, staff, students, contractors or visitors should report to a relevant supervisor/manager or where no supervisor/manager is directly involved, another appropriate officer e.g. local HR, the Building Custodian, and Security. Where there is uncertainty about who is locally responsible, reports can be made to Work Environment Group on smokefree@anu.edu.au.
  2. Officers with responsibilities related to this policy are to manage issues in accordance with sound management principles of respect, equity and fairness and in consideration of the health and safety of anyone affected by changes related to policy implementation. Reporting and responses should be proportionate to the circumstances and any risks. Supervisors/managers, local HR, Building Custodians and Security will be provided with information and support to assist in the management of smoking-related issues should they arise.
  3. HR Managers have a role in supporting the successful resolution of issues related to smoking on campus by providing information and guidance to relevant parties.
  4. Building Custodians should monitor and report cigarette butt litter in the vicinity of buildings to their local management, who should make enquiries regarding the cause of the cigarette butt litter and take appropriate action to prevent further littering.
  5. Facilities and Services (Gardens and Grounds and Security) will monitor cigarette butt litter and report smoking ‘hot spots’ to smokefree@anu.edu.au. Security has a role in promoting policy compliance where breaches are noted during routine patrols.
  6. Contract managers should inform contractors of the University’s Smoke-Free Policy and take appropriate steps to promote compliance. Online contractor induction training will provide contractors with information on the policy.
  7. HR Division, Work Environment Group (WEG) has a role in managing health and safety issues related to the policy and providing guidance on the implementation of the policy to HR managers and others. WEG and Facilities and Services will collaborate on the ongoing management of the policy.
  8. Repeated and serious breaches of the policy should be reported to the relevant Dean or Director, who should manage such breaches in accordance with established procedures and with guidance from local HR.
  9. Instances of serious or repeated policy breaches by a member of staff should also be reported to Director, Human Resources.
  10. Instances of serious or repeated policy breaches by students should also be reported to Registrar Student Administration.
  11. Instances of serious or repeated policy breaches by contractors may result in action in accordance with a breach of contract.
  12. Visitors who seriously or repeatedly breach the policy may be asked to leave the campus.

Information

Printable version (PDF)
Title Smoke-free
Document Type Policy
Document Number ANUP_011807
Version 6
Purpose The purpose of this policy is to establish the University as a smoke-free environment.
Audience Staff, Students, Alumni, Affiliates, Prospective Staff, Prospective Students
Category Administrative
Topic/ SubTopic Health, Safety & Environment - Occupational Health & Safety
 
Effective Date 28 May 2015
Review Date 28 May 2018
 
Responsible Officer Director, Human Resources
Approved By: Vice-Chancellor
Contact Area Human Resources Division
Authority Work Health & Safety Act 2011
Work Health and Safety Regulations 2011
Smoke-Free Public Places Act 2003
Smoke-free Environment Act 2000
Tobacco Control Act 2002