Procedure: Higher degree by research - candidature progression
- This document should be read in conjunction with the Research Awards Rule, and the Higher Degree Research Candidature policy and procedures.
- Progression indicators track the progress of a candidate, and include:
- Compliance with reasonable instructions from their supervisory panel;
- Maintaining regular contact with their supervisory panel;
- Ethics approvals;
- Work, Health and Safety requirements;
- Appropriate publications for 'Thesis by Compilation’ submissions
- Candidates are required to satisfactorily complete milestones by the due dates to progress in their Higher Degree by Research (HDR) program.
- Milestones are formally documented by the University on a candidate’s record.
- The timeframes specified in this procedure may be varied by the Delegated Authority according to the circumstances.
- HDR candidates continue to submit an annual report and annual plan at a minimum every 12 months until thesis submission, or termination of program.
- HDR candidates may apply for an extension of their program prior to their maximum submission date (192 units FTE PhD; 96 units FTE MPhil),
Non-completion of milestones
- The Delegated Authority monitors milestones and determines eligibility for ongoing candidature where milestones remain outstanding for 3 months or more.
- Unsatisfactory completion or non-completion of milestones are grounds for the Delegated Authority to enforce a supplementary milestone, explore changes to project and/or supervisory panel members, suggest a transfer from a Doctor of Philosophy to a Master of Philosophy or recommend to the Associate Dean termination from the program.
- A Delegated Authority may determine a thesis not be accepted for examination if a progress indicator has not been completed.
- Applications for extension may not be considered if milestones are outstanding or unsatisfactorily completed, unless the Delegated Authority approves otherwise due to extenuating circumstances.
- If a candidate fails Research Integrity Training twice, their Chair of Panel meets with the candidate and completes the Supervisor research integrity course failure checklist prior to the candidate undertaking a further attempt.
- Non-completion or unsatisfactory progress may have an impact on the Conditions of Award for scholarships.
Timeframe (PhD)1 3
Timeframe (MPhil)1 3
Annual plan (AP)2
Completion of research integrity training (RIT)2
If required, completion of Ethics requirements.
Ethics amendments may be required during candidature
If required by the DA, completion of Mid-Term Review (MTR)
If required, coursework requirements
Annual Report and Plan (AR)2
Within 12 months of expected submission date
Within 6 months of expected submission date
Annual Report (AR) and Plan (AP)2 4
If required by the DA, completion of Supplementary Review
Notification of intent (NoI) to submit
If specified in the program requirements, Viva Examination
|Printable version (PDF)|
|Title||Higher degree by research - candidature progression|
|Purpose||To outline the progression indicators, including milestone, that are component aspects for successful candidature and timely completion.|
|Audience||Students-Graduate-Research, Staff-Academic-Research, Students-Graduate|
|Topic/ SubTopic||Students - Higher Research Degrees|
|Effective Date||8 Jul 2020|
|Review Date||8 Jul 2023|
|Responsible Officer:||Dean, Higher Degree Research|
|Approved By:||Deputy Vice-Chancellor (Research and Innovation)|
|Contact Area||Office of the Dean, Higher Degree Research|
Research Awards Rule 2017