Policy: ANU Carshare Scheme

Purpose

This policy:

sets out the principles for University personnel to access the ANU Carshare scheme (Scheme); and
fulfils the University’s duty of care obligations.

The Scheme provides University personnel with access to a fleet of shared motor vehicles that are available for both business and private use.

The Scheme is outsourced to an external provider.

This policy applies across the University.

Business use means purposes that arise out of University employment.

External provider means the party contracted to the University to provide motor vehicles for the Scheme.

Private use means purposes that are not arising out of University employment.

University personnel means holders of an ANU General Ledger Code (GLC) for travel expenses.

When the car share is in relation to official University business, University personnel with a business subscription are permitted to charge all booking fees to the University.
Business users comply with applicable University policies, including the University’s Workplace Health & Safety (WHS) policy, Travel policy and Code of Conduct policy and subordinate procedures (Work health and safety incident management).

Private users are personally responsible for all fees and charges associated with the Scheme. Different rates apply and private use arrangements are not linked to the ANU contracted arrangement with the external provider.
University personnel with a business subscription are permitted to use the discounted business rates for private use, however charges are made against a personal payment method.

Information	Printable version (PDF)
Title	ANU Carshare scheme
Document Type	Policy
Document Number	ANUP_013009
Version	5
Purpose	This policy: sets out the principles for University Personnel to access the ANU Carshare scheme; and fulfils the University’s duty of care obligations.
Audience	Staff, Students-Graduate-Research, Prospective Staff, Staff-Academic, Students, Alumni, Staff-Academic-Research, Students-Undergraduate, Staff-Professional, Students-Graduate
Category	Administrative
Topic/ SubTopic	Travel & Transport - Vehicles

Effective Date	25 Aug 2022
Next Review Date	25 Aug 2027

Responsible Officer:	Chief Financial Officer
Approved By:	Vice-Chancellor
Contact Area	Finance and Business Services
Authority:
Delegations	0
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.