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Procedure: Work health and safety management system – Management review

Purpose

This procedure describes how the Australian National University (ANU) reviews the management systems for the work health and safety, rehabilitation and claims management systems (WHS). This procedure meets compliance requirements of the Work Health and Safety Act 2011 (Cth), the Work Health and Safety Regulations 2011 (Cth), the Safety and Rehabilitation Compensation Act 1998 (Cth), and the National Self Insurer Work Audit Tools (NAT) for rehabilitation and WHS. This procedure is linked to the University’s Work Health and Safety Policy and is one of the WHS Management System Procedures.

Definitions

Action refers to a specific action raised in response to an identified non-conformance.

Annual WHS Report is a report produced annually and approved by the Chief Operating Officer (COO). It is a collective summary of all the key WHS performance indicators (KPIs), programs and projects previously identified, to improve WHS performance at the University for the previous calendar year.

Audit is a systematic and independent process for obtaining evidence and evaluating it objectively to determine the extent to which the audit criteria are fulfilled.

Hazards are defined as “situations or things that have the potential to harm a person.”, as described by Safe Work Australia.

Local area refers to the College, Research School or Service Division at the University.

Non-conformance is the non-fulfilment of specified requirements.

Risk refers to the possibility that harm (death, injury or illness) might occur when exposed to a hazard, as described by Safe Work Australia.

Work Health and Safety Management System (WHSMS) refers to the University Work Health and Safety Management System which includes the organisational structure, governance structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the system. The WHS Policy, Rehabilitation Policy and Fitness for Work Policy, all of the WHS documents linked to these policies and the electronic systems that support them make up the system, thus managing the hazards and risks associated with managing the business of the University.

Workplace Health and Safety Objectives and Key Performance Indicators (KPIs) refer to the overall goals in terms of WHS performance set in the annual WHS plan.

Procedure

Scope

  1. This procedure applies to the completion of an annual management review of the University's Work Health and Safety Management System (WHSMS), to assess whether the University could meet its policy and objectives for workplace safety in a consistent manner.

Approved University WHS Governance Structure

  1. The diagram of the approved University WHS Governance Structure can be found here.

WHS management review meetings

  1. Members of senior leadership at the University meet at various forums to review the WHS management system effectiveness including:
  1. Council meetings in which WHS is a standing agenda item and when the Annual WHS Report is reviewed in detail as an agenda item;
  2. University WHS Committee meetings.

Management review

  1. The WHS management review is conducted annually in the final University WHS Committee Meeting of the calendar year.
  2. Agenda items of the WHS management review include:
  1. the extent to which ANU WHS Plan objectives, targets, key performance measures and overall key performance indicators have been met;
  2. WHS Management System performance including trends in:
  • internal and external audit results;
  • incident root causes and any nonconformities;
  • corrective actions;
  • WHSMS implementation status; and
  • change of hazards and risks;
  1. key WHS legislative and other requirement changes, their influence on University operations and the University’s actions in responding to the changes;
  2. status of actions arising from the previous management review;
  3. resourcing requirement to adequately implement and maintain the WHS Management System; and
  4. opportunities for continual improvement.
  1. The outcome of the WHS management review including any actions arising from the review will be documented in details in the final University WHS Committee Meeting minutes.
  2. The Deputy Chief People Officer (Safety and Wellbeing) is responsible for providing the outcome of the management review in the Annual WHS Report to the Chief People Officer (People and Culture) for endorsement.
  3. The Chief Operating Officer (COO) sponsors the endorsed Annual WHS Report for Council meetings.
  4. Council reviews the Annual WHS Report in detail, approves the reports and directs/advises (as appropriate) the University Executive of any recommended courses of action. This allows for visibility of the University’s WHS performance, including trends and issues.

Training and competency

  1. There are no training or competency requirements for implementing WHS management reviews.

Sources

Legal and other requirements

Work Health and Safety Act 2011 (Cth)

Work Health and Safety Regulations 2011 (Cth)

Safety and Rehabilitation Compensation Act 1998 (Cth)

National Self Insurer Work Audit Tools (NAT)

Safe Work Australia

Information

 Printable version (PDF)
Title Procedure: Work health and safety management system – Management review
Document Type Procedure
Document Number ANUP_015815
Version 7
Purpose This procedure describes how the Australian National University (ANU) reviews the management systems for the work health and safety, rehabilitation and claims management systems (WHS).
Audience Staff
Category Administrative
Topic/ SubTopic Health, Safety & Environment - Occupational Health & Safety
 
Effective Date 28 Oct 2023
Next Review Date 27 Oct 2028
 
Responsible Officer: Chief People Officer
Approved By: Chief Operating Officer
Contact Area Safety and Wellbeing
Authority: Work Health & Safety Act 2011
Work Health and Safety Regulations 2011
Safety, Rehabilitation and Compensation Act 1988
National Self-Insurer WHS Audit Tool
Delegations 0

Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.