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Procedure: Work health and safety monitoring and testing

Purpose

This procedure describes how the Australian National University (ANU) establishes, implements and maintains monitoring and testing processes for the work health and safety, rehabilitation and claims management systems. This procedure aligns with the requirements for monitoring of the Work Health Safety Act 2011 (Cth) (WHS Act), the Work Health Safety Regulations 2011 (Cth) (WHS Regulations), the National Audit Tool and the Australian Radiation Protection and Nuclear Safety Act 1998 (Cth). This procedure is linked to the University’s Work Health and Safety Policy and is one of the WHS Management System Procedures.

Definitions

Local area is the College, Research School or Service Division.

National Audit Tool (NAT) requirements refer to the National Self Insurer Work Health and Safety rehabilitation and claims audit tools.

Worker is anyone who carries out work for the University. A worker includes staff, volunteers, contractors and students gaining work experience at the University.

Procedure

Scope

  1. Procedure applies to all inspections, testing and monitoring programs to support WHS processes such as:
  • workplace inspections;
  • procedure reviews for legal compliance;
  • plant and equipment inspections including engineering controls such as emergency stops and alarms;
  • workplace and personal monitoring such as noise, temperature, light, fumes;
  • health surveillance; and
  • calibration of health and safety monitoring devices.

Workplace inspections

  1. The University has workplace inspection templates available on the WEG website or in the Workplace safety incident and hazard reporting tool for the following types of inspection:
  • general inspection;
  • laboratory inspection;
  • office inspection;
  • work environment; and
  • workshop inspection.
  1. All local areas shall conduct workplace inspections at least annually. Additional or more frequent inspections can be conducted if high risk equipment is present as per high risk licences or as changes occur in the workplace. The local area shall generate a workplace inspection schedule to include all areas, when and who will be involved in the inspections.
  2. The Work Environment Group (WEG) shall be provided with a copy of the inspection plans from all local areas and shall maintain a university wide inspection schedule for reporting purposes as per the WHS reporting procedure.
  3. The workplace inspections can be delegated by the Dean or Director to a role, a team or to a local WHS Committee.
  4. The workplace inspections shall seek input and involvement from the workers who undertake the tasks in the area being inspected. The names of the workers participating in the inspection shall be recorded on the inspection record.
  5. All actions identified in the inspection shall be recorded and saved into the Workplace safety incident and hazard reporting tool as per the WHS actions procedure.
  6. All actions shall be monitored and reported to the relevant Dean/Director and WHS Committee until closed out/completed as per the WHS management review and WHS actions procedures.

Procedure reviews

  1. All health and safety procedures shall be reviewed for legal compliance as stated in the WHS documentation procedure and at a minimum of every three years.

Plant and equipment inspections including engineering controls

  1. There are four levels of inspections for plant and equipment at the University:
  • pre-use inspections/checklists conducted by the user (e.g. for lifting gear, guarding, tools and forklifts, or as required and indicated in the operating manual for any equipment);
  • scheduled inspections conducted by the Facilities and Services Division or local area;
  • scheduled specialist inspections by external third parties (e.g. pressure boiler inspections, cranes and lifting gear); and
  • internal auditing as per the WHS audits procedure.
  1. All plant and equipment should be registered into the MAXIMO maintenance system as per the Plant (equipment) hazard management procedure. The Facilities and Services Division is responsible for the currency of information in the MAXIMO maintenance system.
  2. All scheduled inspections of plant, equipment and engineering controls in the MAXIMO maintenance system are initiated via work orders. If local areas do not use the MAXIMO maintenance system, they shall create registers and inspection schedules for plant, equipment and engineering controls.
  3. All inspection reports and any associated certificates of compliance (COCs) or calibration records associated with inspections shall be stored in the MAXIMO system or the ERMS (for the local areas not using the MAXIMO system).

Workplace and personal monitoring

  1. The WEG website summarises the workplace (static area monitors) and personal monitoring and testing services provided by WEG for workers exposed to several hazards at the University.
  2. The monitoring frequency and exposure levels are defined by the WHS Act, WHS Regulations and the Australian Radiation Protection and Nuclear Safety Act 1998 (Cth).
  3. The monitoring services offered by WEG were determined in consultation with industry peers.
  4. The WEG shall maintain a hygiene monitoring program and a schedule of planned monitoring activities for reporting purposes.
  5. The WEG shall ensure that all health monitoring records are stored in the Electronic Records Management System (ERMS) and made available to the relevant workers as required. Records shall be stored for 30 years as indicated in the WHS Regulations.
  6. Each position that requires testing and enrolment in a monitoring program will have this stated in the position description.

Monitoring results outside acceptable exposure levels

  1. Should a deviation in the exposure level be detected the following steps shall occur:
  • verify the calibration of the instrument is current and if outside the calibration period, find another instrument to collect more data and validate the result;
  • repeat the data collection with the suspected deviation to validate the unacceptable reading; and
  • stop the work, notify the supervisor and report an incident as per the WHS incident management procedure.

Calibration of monitoring and testing equipment

  1. All equipment used for WHS monitoring and testing shall be calibrated and fit for purpose prior to using. All monitoring and testing equipment shall be listed on a register and stored at the local area or with the WEG.
  2. All equipment or instruments that are supplied by third parties for WHS monitoring and testing shall only be used after evidence of the calibration and maintenance records are cited and deemed satisfactory by the respective supervisor.
  3. All equipment and instruments used for WHS monitoring shall be stored in locations that are secure and safe from unintentional damage.
  4. A copy of the manufacturer’s manual shall be kept with all monitoring and testing equipment to guide the appropriate usage.
  5. All calibration records shall be kept according to the WHS Regulations and the WHS documentation procedure.
  6. For monitoring and testing equipment under the control of the Facilities and Services Division, the calibration records shall be stored in the MAXIMO maintenance management system. For monitoring and testing equipment under the control of WEG, the calibration records shall be stored on the WEG drive.

Health surveillance

  1. All situations where workers are exposed to hazard(s) with the potential to affect their health and wellbeing shall be identified in the WHS hazard registers as per the WHS hazard management procedure.
  2. The health surveillance procedure describes how local areas shall set up a health monitoring program with the assistance from the WEG.

Training and competency

  1. Plant and equipment inspections for licensed equipment shall only be conducted by persons with an appropriate licence.
  2. Workplace and personal monitoring shall only be conducted by persons with training and competency for the specific monitoring and testing device to be used.
  3. Calibrations can only be performed by persons with competency as described in the manufacturer’s manuals.
  4. Health surveillance programs can only be designed with an occupational physician or specialist as needed and as directed by the WEG.

Sources

Legal and other requirements

Work Health and Safety Act 2011 (Cth)

Work Health and Safety Regulations 2011 (Cth)

Safety, Rehabilitation and Compensation Act 1988 (Cth)

AS/NZ 4801:2001 Occupational health and safety management systems

ISO 19011:2002 Guidelines for auditing management systems

Information

Printable version (PDF)
Title Work health and safety monitoring and testing
Document Type Procedure
Document Number ANUP_015816
Version 3
Purpose This procedure describes how the Australian National University (ANU) establishes, implements and maintains monitoring and testing processes for the work health and safety, rehabilitation and claims management systems.
Audience Staff
Category Administrative
Topic/ SubTopic Health, Safety & Environment - Occupational Health & Safety
 
Effective Date 1 Jul 2017
Review Date 1 Jul 2020
 
Responsible Officer Director, Human Resources
Approved By: Chief Operating Officer
Contact Area Human Resources Division
Authority Work Health & Safety Act 2011
Work Health and Safety Regulations 2011