Procedure: Work health and safety reporting
- This procedure includes all of the reports that are generated for decision makers, stakeholders and workers at the University on the performance of the WHS management systems such as:
- internal reporting of performance outcomes against the WHS Management System such as WHS objectives, targets and programs, WHS audits, WHS inspections and testing, WHS hazards and WHS incidents;
- the annual report; and
- benchmarking and other University WHS performance reporting.
Internal reporting of the performance of the WHS management systems
- The Associate Director, Work Environment Group (WEG) ensures the internal reporting of WHS management system information to the various internal bodies including the:
- University Council; and
- University WHS Committee.
- Research School Directors, College General Managers and Service Division Directors report quarterly to the University WHS Committee and their Local WHS Committee on their area’s progress in meeting their due diligence via the Due Diligence Report and Traffic Light Status Report.
- The University WHS Performance Report that is submitted to the University Council and University WHS Committee has a number of sections that summarise mandatory information which include, for example:
- objectives, targets and performance indicators;
- serious incidents as reported to regulators and general incident data as reported in Figtree as per the WHS incident management procedure;
- WHS and claims metrics;
- WHS hazards;
- WHS audits;
- WHS reviews;
- WHS legal and other requirements and changes; and
- WHS feedback including unresolved issues, consultation, complaints and external feedback.
- Table 1 describes the list of internal reports that are created for University stakeholders and the periods within which they are delivered. The definitions of WHS Indicators are found in the WHS incident management and WHS planning, objectives, targets, and programs procedures.
WHS Indicators (minimum)
As per University Council meeting schedule
WEG Report using the WHS Performance Report to University Council
University WHS Committee
Annual WHS Report
Local area WHS Report
Relevant WHS Committee
Chief Operating Officer
WHS objectives, targets and progress
Due Diligence Report
University WHS Committee
Traffic Light Status Report
- The WHS incident management procedure describes the process for notifying authorities for certain injuries, illness, incidents and dangerous incidents as specified in the Work Health and Safety Act 2011 (Cth) and Work Health and Safety Regulations 2011 (Cth). This procedure contains information such as reporting timeframes and report forms.
ANU Annual Report
- The Associate Director, Work Environment Group (WEG) via the Director, Human Resources provides the input for the section of the ANU Annual Report on “A safe healthy and sustainable work environment”.
Benchmarking and other reporting
- The University participates in other WHS reporting such as the:
- Group of Eight (Go8) for benchmarking;
- Australian Higher Education Industry Association (AHEIA) for benchmarking; and
- Australian Radiation Protection and Nuclear Safety Agency (ARPANSA).
- The Associate Director, WEG prepares all the University level reports. The reports are provided to the Chief Operating Officer via the Director Human Resources for approval prior to their release.
- Annual Reports are approved by the Vice Chancellor and the University Council.
- All WHS reports are stored electronically in the ERMS where applicable.
Training and competency
- University level reports are compiled by people with recognised WHS qualifications and competency in data collation and report writing.
- Local level reports are compiled by people with appropriate competency in data collection and report writing.
|Printable version (PDF)|
|Title||Work health and safety reporting|
|Purpose||This procedure describes how the Australian National University (ANU) identifies and defines the Work Health and Safety reporting needs to comply with the work health and safety, rehabilitation and claims management system reporting requirements (WHS) of the Work Health and Safety Act 2011 (Cth), the Work Health and Safety Regulations 2011 (Cth) and the National Audit Tool (NAT) requirements for self-insurers.|
|Topic/ SubTopic||Health, Safety & Environment - Occupational Health & Safety|
|Effective Date||20 Jul 2020|
|Next Review Date||19 Jul 2025|
|Responsible Officer:||Chief People Officer|
|Approved By:||Chief Operating Officer|
|Contact Area||Human Resources Division|
Work Health & Safety Act 2011
Work Health and Safety Regulations 2011
Information generated and received by ANU staff in the course of conducting business on behalf of ANU is a record and should be captured by an authorised recordkeeping system. To learn more about University records and recordkeeping practice at ANU, see ANU recordkeeping and Policy: Records and archives management.