Procedure: Work health and safety reporting
Purpose
This procedure describes how the Australian National University (ANU) identifies and defines the Work Health and Safety reporting needs to comply with the work health and safety, rehabilitation and claims management system reporting requirements (WHS) of the Work Health and Safety Act 2011 (Cth), the Work Health and Safety Regulations 2011 (Cth) and the National Audit Tool (NAT) requirements for self-insurers. This document is linked to the University’s Work Health and Safety Policy and is one of the WHS Management System Procedures.
Definitions
Electronic Records Management System (ERMS) is the University system which stores records electronically.
Local area refers to the College, Research School or Service Division at the University.
National Audit Tool (NAT) is the audit criteria for the national self-insurer Work Health and Safety (WHS) audit tool.
Procedure:
Scope
- This procedure includes all of the reports that are generated for decision makers, stakeholders and workers at the University on the performance of the WHS management systems such as:
- internal reporting of performance outcomes against WHS objectives, targets and programs, WHS audits, WHS inspections and testing, WHS hazards and WHS incidents;
- notifications;
- the annual report; and
- benchmarking and other University WHS performance reporting.
Internal reporting of the performance of the WHS management systems
- The Associate Director, Work Environment Group (WEG) will ensure the internal reporting of WHS management system information to the various internal bodies including the:
- University Council;
- University WHS Committee;
- lower tier WHS Committees; and
- local area WHS reports.
- Refer to the WHS planning, objectives, targets and programs procedure for the WHS objectives and targets that are to be presented within these reports.
- Each report needs to have a number of sections that summarise mandatory information as per the WHS management review procedure. These sections may include:
- objectives, targets and performance indicators;
- serious incidents as reported to regulators and general incident data as reported in Figtree as per the WHS incident management procedure;
- WHS and claims metrics;
- WHS hazards;
- WHS audits;
- WHS reviews;
- WHS legal and other requirements and changes; and
- WHS feedback including unresolved issues, consultation, complaints and external feedback.
- Table 1 describes the list of internal reports to be created for University stakeholders and the periods within which they are delivered. The definitions of WHS Indicators can be found in the WHS incident management and WHS planning, objectives, targets, and programs procedures.
Table 1 Internal reports
Reporting Mechanism | Recipients | Frequency | WHS Indicators (minimum) |
WHS Report | University Council | As per University Council meeting schedule | Lost Time Injury Frequency Rate Medical Treatment Injury Frequency Rate Average Lost Time Rate Workers Compensation Claims Workers Compensation Costs Hazard and Incident reporting Training course delivery Audit reports |
WEG Report using the WHS Performance Report to University Council | University WHS Committee | Quarterly | Workers Compensation Claims Hazard and Incident reporting Training course delivery Lost Time Injury Frequency Rate Medical Treatment Injury Frequency Rate Average Lost Time Rate Audit reports |
Annual WHS Report | University Council | Annually | Lost Time Injury Frequency Rate Medical Treatment Injury Frequency Rate Average Lost Time Rate Hazard and Incident reporting Workers Compensation Claims |
Local area WHS Report | Relevant WHS Committee | Quarterly | Hazard Incidents Inspections and monitoring Training course delivery Lost Time Injury Frequency Rate Medical Treatment Injury Frequency Rate Average Lost Time Rate Audit reports |
University WHS Plan | Chief Operating Officer | Quarterly | WHS objectives, targets and progress |
Notifications
- The WHS incident management procedure describes the process for notifying authorities for certain injuries, illness, incidents and dangerous incidents as specified in the Work Health and Safety Act 2011 (Cth) and Work Health and Safety Regulations 2011 (Cth). This procedure contains information such as reporting timeframes and report forms.
ANU Annual Report
- The Associate Director, Work Environment Group (WEG) via the Director, Human Resources provides the input for the section of the ANU Annual Report on “A safe healthy and sustainable work environment”.
Benchmarking and other reporting
- The University participates in other WHS reporting such as:
- the Group of Eight (Go8) for benchmarking;
- the Australian Higher Education Industry Association (AHEIA) for benchmarking; and
- the Australian Radiation Protection and Nuclear Safety Agency (ARPANSA).
Approval
- The Associate Director, WEG will prepare all the reports. The reports will be provided to the Chief Operating Officer via the Director Human Resources for approval prior to their release.
- Annual Reports are approved by the Vice Chancellor and the University Council.
Records
- All WHS reports will be stored electronically in the ERMS.
Training and competency
- Reports are compiled by people with recognised WHS qualifications and competency in data collation and report writing.
Sources
Legal and other requirements |
Work Health and Safety Act 2011 (Cth) |
Work Health and Safety Regulations 2011 (Cth) |
Safety, Rehabilitation and Compensation Act 1988 (Cth) |
AS/NZ 4801:2001 Occupational health and safety management systems |
ISO 19011:2002 Guidelines for auditing management systems |
Information |
Printable version (PDF) |
| Title | Work health and safety reporting |
| Document Type | Procedure |
| Document Number | ANUP_015819 |
| Version | 4 |
| Purpose | This procedure describes how the Australian National University (ANU) identifies and defines the Work Health and Safety reporting needs to comply with the work health and safety, rehabilitation and claims management system reporting requirements (WHS) of the Work Health and Safety Act 2011 (Cth), the Work Health and Safety Regulations 2011 (Cth) and the National Audit Tool (NAT) requirements for self-insurers. |
| Audience | Staff |
| Category | Administrative |
| Topic/ SubTopic | Health, Safety & Environment - Occupational Health & Safety |
| Effective Date | 28 Mar 2019 |
| Review Date | 15 Jun 2021 |
| Responsible Officer | Director, Human Resources |
| Approved By: | Chief Operating Officer |
| Contact Area | Human Resources Division |
| Authority |
Work Health & Safety Act 2011 Work Health and Safety Regulations 2011 |
