Procedure: Work health and safety reporting

Purpose

This procedure describes how the Australian National University (ANU) identifies and defines the Work Health and Safety reporting needs to comply with the work health and safety, rehabilitation and claims management system reporting requirements (WHS) of the Work Health and Safety Act 2011 (Cth), the Work Health and Safety Regulations 2011 (Cth) and the National Audit Tool (NAT) requirements for self-insurers. This document is linked to the University’s Work Health and Safety Policy and is one of the WHS Management System Procedures.

Definitions

Electronic Records Management System (ERMS) is the University system which stores records electronically.

Local area refers to the College, Research School or Service Division at the University.

National Audit Tool (NAT) is the audit criteria for the national self-insurer Work Health and Safety (WHS) audit tool.

Procedure:

Scope

This procedure includes all of the reports that are generated for decision makers, stakeholders and workers at the University on the performance of the WHS management systems such as:

internal reporting of performance outcomes against WHS objectives, targets and programs, WHS audits, WHS inspections and testing, WHS hazards and WHS incidents;
notifications;
the annual report; and
benchmarking and other University WHS performance reporting.

Internal reporting of the performance of the WHS management systems

The Associate Director, Work Environment Group (WEG) will ensure the internal reporting of WHS management system information to the various internal bodies including the:
University Council;
University WHS Committee;
lower tier WHS Committees; and
local area WHS reports.
Refer to the WHS planning, objectives, targets and programs procedure for the WHS objectives and targets that are to be presented within these reports.
Each report needs to have a number of sections that summarise mandatory information as per the WHS management review procedure. These sections may include:

objectives, targets and performance indicators;
serious incidents as reported to regulators and general incident data as reported in Figtree as per the WHS incident management procedure;
WHS and claims metrics;
WHS hazards;
WHS audits;
WHS reviews;
WHS legal and other requirements and changes; and
WHS feedback including unresolved issues, consultation, complaints and external feedback.

Table 1 describes the list of internal reports to be created for University stakeholders and the periods within which they are delivered. The definitions of WHS Indicators can be found in the WHS incident management and WHS planning, objectives, targets, and programs procedures.

Table 1 Internal reports

Reporting Mechanism	Recipients	Frequency	WHS Indicators (minimum)
WHS Report	University Council	As per University Council meeting schedule	Lost Time Injury Frequency Rate Medical Treatment Injury Frequency Rate Average Lost Time Rate Workers Compensation Claims Workers Compensation Costs Hazard and Incident reporting Training course delivery Audit reports
WEG Report using the WHS Performance Report to University Council	University WHS Committee	Quarterly	Workers Compensation Claims Hazard and Incident reporting Training course delivery Lost Time Injury Frequency Rate Medical Treatment Injury Frequency Rate Average Lost Time Rate Audit reports
Annual WHS Report	University Council	Annually	Lost Time Injury Frequency Rate Medical Treatment Injury Frequency Rate Average Lost Time Rate Hazard and Incident reporting Workers Compensation Claims
Local area WHS Report	Relevant WHS Committee	Quarterly	Hazard Incidents Inspections and monitoring Training course delivery Lost Time Injury Frequency Rate Medical Treatment Injury Frequency Rate Average Lost Time Rate Audit reports
University WHS Plan	Chief Operating Officer	Quarterly	WHS objectives, targets and progress

Notifications

The WHS incident management procedure describes the process for notifying authorities for certain injuries, illness, incidents and dangerous incidents as specified in the Work Health and Safety Act 2011 (Cth) and Work Health and Safety Regulations 2011 (Cth). This procedure contains information such as reporting timeframes and report forms.

ANU Annual Report

The Associate Director, Work Environment Group (WEG) via the Director, Human Resources provides the input for the section of the ANU Annual Report on “A safe healthy and sustainable work environment”.

Benchmarking and other reporting

The University participates in other WHS reporting such as:

the Group of Eight (Go8) for benchmarking;
the Australian Higher Education Industry Association (AHEIA) for benchmarking; and
the Australian Radiation Protection and Nuclear Safety Agency (ARPANSA).

Approval

The Associate Director, WEG will prepare all the reports. The reports will be provided to the Chief Operating Officer via the Director Human Resources for approval prior to their release.
Annual Reports are approved by the Vice Chancellor and the University Council.

Records

All WHS reports will be stored electronically in the ERMS.

Training and competency

Reports are compiled by people with recognised WHS qualifications and competency in data collation and report writing.

Sources

Legal and other requirements

Work Health and Safety Act 2011 (Cth)

Work Health and Safety Regulations 2011 (Cth)

Safety, Rehabilitation and Compensation Act 1988 (Cth)

AS/NZ 4801:2001 Occupational health and safety management systems

ISO 19011:2002 Guidelines for auditing management systems

Information	Printable version (PDF)
Title	Work health and safety reporting
Document Type	Procedure
Document Number	ANUP_015819
Version	4
Purpose	This procedure describes how the Australian National University (ANU) identifies and defines the Work Health and Safety reporting needs to comply with the work health and safety, rehabilitation and claims management system reporting requirements (WHS) of the Work Health and Safety Act 2011 (Cth), the Work Health and Safety Regulations 2011 (Cth) and the National Audit Tool (NAT) requirements for self-insurers.
Audience	Staff
Category	Administrative
Topic/ SubTopic	Health, Safety & Environment - Occupational Health & Safety

Effective Date	28 Mar 2019
Review Date	15 Jun 2021

Responsible Officer:	Director, Human Resources
Approved By:	Chief Operating Officer
Contact Area	Human Resources Division
Authority	Work Health & Safety Act 2011 Work Health and Safety Regulations 2011
Delegations