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Procedure: Prizes

Purpose

This document provides support to the Prizes policy and outlines University and individual responsibilities, and provides further detail on how to implement and comply with the policy.

Definitions

Prize: An award in recognition of outstanding performance, academic achievement, leadership and contribution to University life or service that carries no condition for future commitment. All prizes have a financial value and recipients receive a certificate. A prize may include tokens of recognition which may take the form of a medal, plaque, equipment or subscription to a professional organisation.

Procedure

Proposal of new prize

  1. Proposals for new prizes are considered by the College or University Executive.
  2. Endorsed, proposals are considered by the Registrar via prizes@anu.edu.au. Proposals are submitted via a memo and the University's approved Conditions of Award proforma.
  3. When endorsed by the Registrar, College based prizes are considered by the Deputy Vice-Chancellor. University wide prizes are considered by University Education Committee or University Research Committee.
  4. The Deputy Vice-Chancellor approves new College based prizes. Academic Board approves new University wide prizes.
  5. Once approved, the prize is published via the University website and via an annual report to Academic Board.

Review and amendment of prizes

  1. Proposals for the amendment of a prize are considered by the College or University Executive.
  2. Endorsed proposals are considered by the Registrar via prizes@anu.edu.au. Proposals are submitted using a memo and the University's approved Conditions of Award proforma.
  3. When endorsed by the Registrar, the amended College based prize is considered by the Deputy Vice-Chancellor. Amendments to University wide prizes are considered by University Education Committee or University Research Committee.
  4. The Deputy Vice-Chancellor approves amendments to College based prizes. Academic Board approves amendments to University wide prizes.
  5. Once approved, the amended prize is published via the University website.

Disestablishing or suspending a prize

  1. Proposals for the disestablishment of prizes are considered by the College, University Executive or the donor.
  2. Proposals for disestablishment or suspension are considered by the Registrar via prizes@anu.edu.au. Proposals are submitted using a memo setting out the reasons and timeframe for disestablishment.
  3. When endorsed by the Registrar, the proposal for disestablishment or suspension is considered by the Deputy Vice-Chancellor for College based prizes, and by University Education Committee or University Research Committee for University wide prizes.
  4. The Deputy Vice-Chancellor approves the disestablishment or suspension of College based prizes. Academic Board approves the disestablishment or suspension of a University wide prize.
  5. Once approved, prizes are removed from the University website and any other University publication channels by the Division of Student Administration, who advise the College and Alumni Relations & Philanthropy.
  6. Alumni Relations & Philanthropy notifies the donor the prize has been disestablished or suspended.

Award of prizes

  1. Prizes are awarded in alignment with their published Conditions of Award.
  2. Recommendations for the recipients of University wide prizes, including the rationale for the recommendation, are submitted to the Division of Student Administration on the approved University proforma. College based prizes are endorsed by the Head of School and sent to the Associate Dean (Education) for approval.
  3. The Division of Student Administration issues notification to recipients of University wide prizes approved for award. The College issues notification to the recipients of College based prizes.
  4. Payment or awarding of University wide prizes is arranged by the Division of Student Administration. College based prizes are awarded and paid by the College in conjunction with Alumni Relations & Philanthropy.
  5. The Division of Student Administration updates official records, and communicates to recipients of University wide prizes. The College updates student records with the awarded prize in the Student Administration System and communicates to recipients of College based prizes.
  6. The Registrar approves the display of approved University wide or College based prizes on the official student academic transcript, in accordance with the Academic Statements Policy and Procedure.

Acknowledgement of donors

  1. Colleges’ alert donors of the recipients of College based prizes.

Disputes regarding the awarding of a prize

  1. Disputes regarding the awarding of College prizes are submitted in writing to the College Dean. The College Dean has the authority to request a review via the delegate who approved the original decision within 20 working days.
  2. Upon receiving the findings of the review, the Dean upholds or does not uphold the original decision within 5 working days and communicates the final decision and reasons for the final decision, to the applicant in writing.
  3. Disputes regarding the awarding of University wide prizes are submitted in writing to the Registrar. The Registrar has the authority to request a review via the delegate who approved the original decision within 20 working days.
  4. Upon receiving the findings of the review, the Registrar upholds or does not uphold the original decision within 5 working days and communicates the final decision and reasons for the final decision, to the applicant in writing.
  5. All procedural appeals on prizes are submitted in writing to the Deputy Vice-Chancellor. The Deputy Vice-Chancellor has the authority to request a review via the delegate who approved the original decision within 20 working days.
  6. Upon receiving the findings of the review, the Deputy Vice-Chancellor upholds or does not uphold the original decision within 5 working days and communicates the final decision and reasons for the final decision, to the applicant in writing.

Information

Printable version (PDF)
Title Prizes
Document Type Procedure
Document Number ANUP_016213
Version 1
Purpose This document provides support to the Prizes policy and outlines University and individual responsibilities, and provides further detail on how to implement and comply with the policy.
Audience Staff-Academic, Students
Category Academic
Topic/ SubTopic Students
 
Effective Date 2 May 2017
Review Date 24 Jul 2020
 
Responsible Officer Registrar, Student Administration
Approved By: Vice-Chancellor
Contact Area Division of Student Administration
Authority

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Prizes