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Procedure: HDR supervision development and registration

Purpose

To provide advice on the University’s supervision development and registration framework and requirements for supervision of ANU Higher Degree Research (HDR) candidates.

Definitions

As defined in Policy: Higher degree research- supervision.

Procedure

  1. This procedure should be read in conjunction with the Higher degree by research supervision policy.
  2. The ANU Higher Degree Research (HDR) Supervision Framework comprises:
  1. the suite of ANU Rules, Policies, Procedures and Guidelines relevant to supervision of HDR candidates;
  2. processes for HDR supervisors gaining and maintaining registration;
  3. a HDR supervision register maintained by the Graduate Research Office;
  4. activities and resources to support HDR supervisors and share knowledge and learning about good supervisory practice.
  1. HDR supervisor registration (‘registration’) is mandatory for all ANU staff who supervise HDR candidates in any panel role, and for all non-ANU staff (including emeriti) who supervise HDR candidates in the role of Chair of Panel or Primary Supervisor. Registration is optional for all non-ANU staff (including emeriti) who supervise HDR candidates in the role of Associate Supervisor.
  2. Gaining registration requires initial registration, and maintaining registration requires annual renewal, as defined below. Initial registration can be gained, and registration maintained, at any time in a given calendar year.
  3. HDR supervisors who gain initial registration and who annually maintain their registration will be assigned the registration status of ‘Registered’. ‘Registered’ status is assigned from the date of completion of the initial registration, or of the timely renewal of registration, until the end of the following calendar year.
  4. HDR supervisors who do not satisfy initial registration requirements, or who do not renew their registration within a current calendar year, will be assigned the registration status of ‘Unregistered’ from the start of the following calendar year.
  5. HDR supervisors whose status is ‘Unregistered’, and who subsequently satisfy registration requirements, will gain the registration status of ‘Registered’ only for the remainder of the calendar year.

Initial registration

  1. Initial registration of both ‘experienced’ and ‘new’ supervisors will require either:
  1. completion of an online module, ‘Higher Degree Research Supervision at ANU: Responsibilities and Good Practice’. For ANU staff, this module is available in Pulse; for those who are not ANU staff, the equivalent content will be available in Qualtrics;
  2. completion of a workshop, Higher Degree Research Supervision at ANU: Responsibilities and Good Practice, offered by staff of the Office of the Pro Vice-Chancellor (Graduate Research);
  3. exceptionally, prior completion of an activity at ANU deemed by the Pro Vice-Chancellor (Graduate Research) to be equivalent to 8a or 8b.
  1. Initial registration of ‘new’ supervisors will also require completion of a workshop, ‘Foundations of HDR Supervision’, offered by staff of the Office of the Pro Vice-Chancellor (Graduate Research). New supervisors who have previously completed a workshop deemed equivalent by the Pro Vice-Chancellor (Graduate Research) may be exempted from this requirement.

Registration renewal

  1. After the first year of registration, HDR supervisors will be required to undertake and self-report at least one qualifying activity annually to maintain their registration.
  2. A ‘qualifying activity’ is one approved by the Pro Vice-Chancellor (Graduate Research). Qualifying activities include, but may not be limited to, College- or School/ Centre-level activities endorsed by the Associate Dean or Director HDR and workshops offered by the Office of the Pro Vice-Chancellor (Graduate Research).
  3. A HDR supervisor’s registration will be renewed when their self-report is submitted.
  4. HDR supervisors should include their HDR supervision practice and registration renewal activities in their staff performance and development review.

Registration status and supervision role

  1. HDR supervisors for whom registration is mandatory and whose status is ‘Unregisteredwill not be eligible for membership of supervisory panels for any HDR candidates other than those of whose panels they were a member at the time their registration status became ‘Unregistered’, nor will these supervisors be able to access online HDR student administration forms.
  2. HDR supervisors who are found to be in breach of University policies relevant to HDR supervision (which includes, but is not limited to the Code of Conduct, Academic Integrity Rule, Responsible Code of Research, or Research Awards Rule), or whose performance in relation to HDR supervision is assessed as unsatisfactory as outlined in the Higher degree by research – University, candidate and supervisor responsibilities, may be de-registered as a HDR supervisor.
  3. The College Dean should make a case, in writing, to the Pro Vice-Chancellor (Graduate Research) outlining the reasons under which de-registration is being recommended.
  4. HDR supervisors with De-registered status will be required to relinquish all existing HDR supervisory roles, and not assume any other HDR supervisory roles.
  5. HDR supervisors with De-registered status may, with support of their College Dean, request re-registration through the Pro Vice-Chancellor (Graduate Research).

Registration notifications and reminders

  1. HDR supervisors who have satisfied requirements for initial registration or renewal of registration will receive confirmation of their registration via email.
  2. The Graduate Research Office will send notification and reminder emails to supervisors to complete initial and renewal training requirements. Supervisor Register - Oversight and Monitoring
  3. Registration status will be reported in the Student Administration System, against the Supervisor Profile.
  4. The Graduate Research Office is responsible for the oversight and monitoring of supervisor registration in an ANU Supervisor Register. Enquiries should be directed to HDR.Supervision@anu.edu.au.
  5. College and School/ Centre HDR Administrators, in conjunction with the Graduate Research Office, assist Associate Deans/ Directors HDR, HDR Convenors and Heads of Schools/ Centres in monitoring HDR supervisor registration status.

Annex: Summary of registration requirements

Supervision registration

ANU staff (all panel roles)

Mandatory

Non-ANU staff (Chair or Primary)

Mandatory

Non-ANU staff (Associate)

Optional

Supervision

experience

Initial registration

requirements

Renewal registration

requirements

ANU staff (all panel roles)

New to supervision

HDR Supervision at ANU PULSE module, and Foundations workshop

Qualifying activity

Experienced supervisor

HDR Supervision at ANU PULSE module

Qualifying activity

Non-ANU staff (Chair or Primary)

New to supervision

HDR Supervision at ANU Qualtrics module and Foundations workshop

Qualifying activity

Experienced supervisor

HDR Supervision at ANU Qualtrics module

Qualifying activity

Information

Printable version (PDF)
Title HDR supervision development and registration
Document Type Procedure
Document Number ANUP_6764603
Version
Purpose To provide advice on the University’s supervision development and registration framework and requirements for supervision of ANU Higher Degree Research (HDR) candidates.
Audience Students-Graduate-Coursework, Staff-Academic-Research
Category Academic
Topic/ SubTopic Students - Higher Research Degrees
 
Effective Date 20 Mar 2024
Next Review Date 21 Mar 2029
 
Responsible Officer: Pro Vice-Chancellor (Graduate Research)
Approved By: Academic Board
Contact Area Graduate Research Office
Authority: Australian Code for the Responsible Conduct of Research, 2018 : NHMRC
Education Services for Overseas Students Act 2000
Australian National University (Governance) Statute 2023
Academic Integrity Rule 2021
Research Awards Rule 2021
Delegations 79

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